Litigation Hold in Exchange Online O365 RRS feed

  • Question

  • Hello, team.
    Currently the organization where I work is exploring the different functionalities provided by O365 in terms of Exchange Online and its retention by trial, I have the required licensing to use this functionality.

    Currently I have not had to enable Exchange Online archiving, since the E3 licensing capacity is 100 GB for Exchange Online, taking into account this observation I have the following doubts or questions.

    Can I enable retention by trial to all my mailboxes, without the need to enable Exchange Online archiving?

    Can I enable Exchange Online archiving, once the retention by trial has been enabled?

    Can Exchange Retention by trial be considered as a backup?

    Thank you very much.

    Tuesday, August 2, 2022 9:04 PM

All replies

  • Go to the Microsoft 365 admin center and then click Users > Active users. Select the user that you want to place on Litigation hold. On the properties flyout page, click the Mail tab, and then under More actions, click Manage litigation hold.
    Thursday, August 18, 2022 6:33 AM
  • Hello, retrntion policies can be used by individualy. So, you don’t need to enable online archiving for use any retention policy. you can enable online archiving whenever you want. It can work by manually or you can trigger it with retention policy don’t think like you have backup once you enabled any type of hold/retention. Because it designed to preserve user data for e-discovery purposes, not to restore lost data. hope this helps
    Thursday, September 22, 2022 5:03 PM
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    Saturday, February 25, 2023 11:52 AM
  • Hello! Regarding your question, yes, you can enable retention by trial to all your mailboxes without the need to enable Exchange Online archiving. Retention policies in Exchange Online allow you to apply a common set of retention settings to all messages in your organization, regardless of where they're stored. I hope this information is helpful!
    Wednesday, March 8, 2023 2:50 AM
  • Can I enable retention by trial to all my mailboxes without the need to enable Exchange Online archiving?

    Yes, you can enable retention by trial for all your mailboxes without enabling Exchange Online archiving. Retention policies in Exchange Online allow you to retain and preserve email messages and other types of data for a specified period of time. This functionality can be used even if you do not have Exchange Online archiving enabled.

    Can I enable Exchange Online archiving once the retention by trial has been enabled?

    Yes, you can enable Exchange Online archiving after enabling retention by trial. Exchange Online archiving provides additional storage capacity for users' mailboxes and allows for longer retention periods. By enabling archiving, you can extend the storage capacity beyond the default limit and provide users with more options for retaining their emails and other data.

    Can Exchange retention by trial be considered as a backup?

    Exchange retention by trial is not equivalent to a traditional backup solution. It primarily focuses on retaining data for compliance and legal purposes rather than serving as a comprehensive backup and recovery mechanism. Retention policies help ensure that data is preserved and can be searched or placed on hold when needed. However, they do not offer the same level of granular recovery options or protection against accidental deletions or data corruption that a dedicated backup solution typically provides.

    It is generally recommended to have a separate backup strategy in place to safeguard critical data, which may involve using third-party backup solutions or Microsoft 365-specific backup services to ensure comprehensive protection and recovery options. One such option is SysTools Office 365 Backup & Restore Tool.

    Please note that the information provided here is based on general knowledge up until September 2021, and Microsoft's documentation should be referenced for the most up-to-date and accurate guidance on these topics.

    Thursday, June 1, 2023 9:35 AM