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Document Library Version setting change RRS feed

  • Question

  • Document Library Version setting is in the Source is Create Major Version. Using the ShareGate Migration tool, we have forced checked in with minor version for the  checkout documents in this library. For this, we have to change the versioning from Create  Major versions to Create Major and Minor (draft versions) for the document  library. Similar one is done for another document library which has No versioning initially, then changed to Create major and minor (draft) versions in the source.

    Documents are uploaded successfully in the destination. What will happen if we change the versioning settings back to No Versioning/Create Major version for the document library respectively  in the source and destination after migration ? Does the libraries allow to change it back to the old settings in source & destination. If it is changed, what will have happen for the minor versions for  No versioning & Create Major Version ? It will retain as it is or not accessible or get deleted ?



      
    Sunday, November 24, 2019 12:00 PM

Answers

  • Hi ghsajith,

    If we change Create Major and Minor (draft versions) to Create Major version, users who can read the draft can still see the (Major and Minor) draft versions, until next modify, it will publish as Major version by default.

    And the version history still displays all major and minor version created before.

    Best regards,

    Grace Wang


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    Tuesday, November 26, 2019 8:10 AM
    Moderator

All replies

  • If you change a version setting to no, all documents will keep the latest published versions.

    Justin Liu Office Apps & Services MVP, MCSE
    Senior Software Engineer
    Learn Microsoft 365 from Microsoft DOCs now!
    Please Vote and Mark as Answer if it helps you.

    Monday, November 25, 2019 5:37 AM
  • Thanks. If we change Create Major and Minor (draft versions)  to Create Major version, what will happen to the draft  version of the documents ?
    Monday, November 25, 2019 7:07 AM
  • Hi

    I did a test on my Online site.

    It depends on whether the content approval is enabled.

    If enabled, then the draft version will only be seen by the creator, so others can only see the latest published documents.

    If not enabled, I think everyone can see the draft document with minor settings. And when you change the setting to major, the draft version still there. Any change will produces a new major version from then on.


    Justin Liu Office Apps & Services MVP, MCSE
    Senior Software Engineer
    Learn Microsoft 365 from Microsoft DOCs now!
    Please Vote and Mark as Answer if it helps you.

    Monday, November 25, 2019 9:13 AM
  • Please also confirm that whether there is a setting part called Draft Item Security in the version settings. I cannot remember.

    Justin Liu Office Apps & Services MVP, MCSE
    Senior Software Engineer
    Learn Microsoft 365 from Microsoft DOCs now!
    Please Vote and Mark as Answer if it helps you.

    Monday, November 25, 2019 9:16 AM
  • Yes, there is Draft Item Security. The selected item is Any user who can read items. Also require content approval for submitted item is checked as No. 
    Monday, November 25, 2019 9:47 AM
  • Then drafts will be left if the versioning setting turned to off and everyone can see it.

    Justin Liu Office Apps & Services MVP, MCSE
    Senior Software Engineer
    Learn Microsoft 365 from Microsoft DOCs now!
    Please Vote and Mark as Answer if it helps you.

    Tuesday, November 26, 2019 12:57 AM
  • Hi ghsajith,

    If we change Create Major and Minor (draft versions) to Create Major version, users who can read the draft can still see the (Major and Minor) draft versions, until next modify, it will publish as Major version by default.

    And the version history still displays all major and minor version created before.

    Best regards,

    Grace Wang


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    SharePoint Server 2019 has been released, you can click here to download it.
    Click here to learn new features. Visit the dedicated forum to share, explore and talk to experts about SharePoint Server 2019.

    Tuesday, November 26, 2019 8:10 AM
    Moderator
  • Hi ghsajith,

    Is there any update?

    If the post helps you, you can mark it as answer to help other community members to find the information quickly.

    Thanks for your understanding.

    Best regards,

    Grace Wang


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    SharePoint Server 2019 has been released, you can click here to download it.
    Click here to learn new features. Visit the dedicated forum to share, explore and talk to experts about SharePoint Server 2019.

    Monday, December 2, 2019 8:37 AM
    Moderator
  • Hi ghsajith,

    Thanks for marking my reply as answer. I’m pleased to know that the information is helpful to you. I hope you are delighted with the service we provided you.

    Here I will provide a brief summary of this post for your information.

    [Document Library Version setting change]

    Environment

    ====================

    SharePoint 2013

     

    Question

    ====================

    ghsajith wants to know if the libraries allow to change versioning settings from “Create Major and Minor” back to “Create  Major versions” and “No Versioning”. If so, what will have happen for the minor versions for  No versioning & Create Major Version? It will retain as it is or not accessible or get deleted?

     

    Analysis

    ====================

    If we change Create Major and Minor (draft versions) to Create Major version, users who can read the draft can still see the (Major and Minor) draft versions, until next modify, it will publish as Major version by default.

    And the version history still displays all major and minor version created before.

    Best regards,

    Grace Wang


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    SharePoint Server 2019 has been released, you can click here to download it.
    Click here to learn new features. Visit the dedicated forum to share, explore and talk to experts about SharePoint Server 2019.

    Tuesday, December 3, 2019 8:38 AM
    Moderator