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When moving a document from one library to another, it changes all 'Modified By' version history to the person moving file RRS feed

  • Question

  • We have a document in a library with normal audit history.  It shows 4 different people as the 'Modified By' for all four versions. 

    However, when we move that document to the Repository library (just a library) it will change the 'Modified By' on all four versions to the person moving the document to the library.  I have checked everything I can think of.  Our previous Admin was is no longer here, so... we know it was something he changed but I can't find it.  Versioning is correct.  Content Type is correct.  Columns from one lib to another match.  There are workflows in the source library.  Could it be in the workflow?  Any clues?

    Wednesday, June 5, 2019 4:48 PM

All replies

  • Here you go

    • Use site collection Content and structure tool:
      1. Save the existing list as a template (without saving data)
      2. Create a new list using this template (must be in same site collection)
      3. In Content and structure, navigate to list.
      4. Select list rows, and then choose Copy from Action menu.
      5. Continue until all copied over.
        NOTE: You must copy block by block of rows exactly without making any errors - if you do, the IDs will no longer match the source list and you must start over again - right from the very beginning of creating the new list.  If maintaining IDs is unimportant, then don't worry about it.
        NOTE: if any of your users have moved on and their accounts are no longer active in AD or removed, this copy action will replace all Created By and Modified By with the account you are logged in as while performing this copy action.
      6. Delete these rows from the source list.
    • Use a third-party list copy tool.  Here are a few:

    https://social.technet.microsoft.com/Forums/en-US/20a6eba2-1deb-43d3-8892-d1441f30c13e/looking-for-help-moving-documents-without-changing-last-modified-or-version-history?forum=sharepointadmin

    https://www.brightwork.com/blog/moving-documents-sharepoint-libraries-version-history-intact


    Please remember to click Mark as Answer on the answer if it helps you

    Wednesday, June 5, 2019 9:28 PM
  • Hi,

    It is by design that when you move a document with version history saved, the column “Modified by” will be replaced by the last user who modified this document.

    You can refer to link below to see how to maintain “Modified by” programmatically.

    Maintain file version history when moving/copying files between SharePoint sites.

    Best regards,

    Chelsea Wu


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    Thursday, June 6, 2019 9:01 AM
  •  You can move the document without losing the modified date if you use PowerShell.

    See this article for a good code source : https://spandcrm.com/2018/11/12/sharepoint-2013-powershell-script-to-move-all-documents-between-libraries/

    • Proposed as answer by Victor Gruber Thursday, June 6, 2019 9:19 AM
    Thursday, June 6, 2019 9:15 AM
  • Hi,

    Is there any progress on this issue?

    If you find any replies helpful to you, please remember to mark them as answers. 

    If you have solved the problem yourself, you can reply the solution and mark it as the answer. 

    It will help others who meet the similar question in this forum. 

    Thank you for your understanding.

    Best regards,

    Chelsea Wu


    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.

    SharePoint Server 2019 has been released, you can click here to download it.
    Click here to learn new features. Visit the dedicated forum to share, explore and talk to experts about SharePoint Server 2019.

    Monday, June 10, 2019 7:32 AM