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My Tasks updates by Assignment Owner RRS feed

  • Question

  • I have a unique request from my client. A group of resources would have assignments, lets say 10 users and their default assignment owner would be the project manager. We will open PWA to enter the task progress (My Tasks). Now if the project manager goes to PWA, he can see all the tasks assigned to his resources. However, if a task is assignment to multiple resources, the tasks is repeated for those 10 resources (which is correct as it is an resource assignment view). What he wants to have the task display on once for all of those resources and he can enter % complete at the task level.

    Example: T1 has 100 hours and assigned to R1, R2, R3 and R4 (Their default assignment owner is M1)

    When M1 goes to My Tasks view, he only want to see T1 once for all these resources, so he can update the % complete at the task level.

    We can give Project Center access but in order to update the project's task, project needs to be checked out, which is nit an option as there are 15 PM using the same project plan and it would create a checkout/checkin hassle. 

    Is it doable? Please help

    Tuesday, July 15, 2014 7:55 PM

Answers

  • MuhNav --

    You and your client are making two mistakes.  First, having 15 project managers working in the same project is a HUGE mistake.  Why don't you break up this project into 15 separate projects, one for each PM?  That would prevent the Check In/Check Out logjam you and your client are creating.

    Second, there is no way to force the My Tasks view to show a single line for a task that is assigned to multiple resources.  Each of those lines in an individual resource assignment, and you should explain this to your client.  The assumption that Microsoft makes is that each resource might do a different amount of work on the task, which is why you see one line per resource for the task.  The best I can offer you, if you insist on using the Tasks page for updating task work, is to ask the Project Server administrator to add the Resource Name column on the right end of the My Tasks view (if it is not already there).

    Given your description, it sounds like the PM simply needs to apply a % Complete value against the task in the enterprise project.  To do that, the PMs would have to open and edit the project in Read/Write mode, and then you are back to your original problem.

    Hope this helps.


    Dale A. Howard [MVP]

    Tuesday, July 15, 2014 8:46 PM
    Moderator

All replies

  • MuhNav --

    You and your client are making two mistakes.  First, having 15 project managers working in the same project is a HUGE mistake.  Why don't you break up this project into 15 separate projects, one for each PM?  That would prevent the Check In/Check Out logjam you and your client are creating.

    Second, there is no way to force the My Tasks view to show a single line for a task that is assigned to multiple resources.  Each of those lines in an individual resource assignment, and you should explain this to your client.  The assumption that Microsoft makes is that each resource might do a different amount of work on the task, which is why you see one line per resource for the task.  The best I can offer you, if you insist on using the Tasks page for updating task work, is to ask the Project Server administrator to add the Resource Name column on the right end of the My Tasks view (if it is not already there).

    Given your description, it sounds like the PM simply needs to apply a % Complete value against the task in the enterprise project.  To do that, the PMs would have to open and edit the project in Read/Write mode, and then you are back to your original problem.

    Hope this helps.


    Dale A. Howard [MVP]

    Tuesday, July 15, 2014 8:46 PM
    Moderator
  • If the assignment owner is the Project Manager, then why use PWA at all? The project manager can open the schedule to update tasks in this way, or, if you must use PWA, then use a the schedule page in PWA.

    With that said, your scheme assumes that every resource did work on the task when the Project Manager updates it at the task level rather than the assignment level. This is only a slight step up from using Excel. Your hassle is caused by a very convoluted approach that we typically see when people are consciously avoiding project management. You might as well put the resources in a text field rather than assigning them to tasks. :)


    Gary Chefetz, MCITP, MCP, MVP msProjectExperts
    Project and Project ServerFAQs
    Project Server Help BLOG


    Friday, July 18, 2014 1:04 PM
    Moderator