Project Pro 2010-hide closed projects? RRS feed

  • Question

  • We would like to hide closed projects from the project pro listing of all projects in server, but still have data show in our SSRS reports that we have created.

    I've been able to hide closed projects in PWA project center view but not having luck with Project Professional Server version 2010


    Debbie (Clary) Dixon

    Monday, December 30, 2013 8:30 PM


All replies

  • Hi Debbie,

    Here is a proposal to archive closed projects without deleting them, so you can include them in the reporting.

    You can create a dedicated group and category.

    First, create the security and the group:

    • create a security group for non-admin users
    • create an archive security category, associated with the new non-admin group. Refuse all the cross autorizations between the group and the category. In the "projects" section, check the box "only designated projects" (or however it is named in your langage), and do not check any box after.

    Now the archive process must be as followed:

    • unpublished all project tasks, inserting the "publish" column
    • in PWA, close to update all project tasks to prevent users to update task progress on archived projects
    • add the project to the archive category

    The project is archived (unpublished and closed to any updates) but still in the databases, accessible in the reporting. At any time and for any reasons, administrators can "restore" the project by removing it from the archive category.

    Then you can put in place on a regular basis the usual process of physically deleting the archived projects once you're sure that they won't need to be accessed anymore and data are not needed anymore in the reporting. They still will be accessible by the Archived native DB.

    Hope this helps.

    Guillaume Rouyre - MBA, MCP, MCTS

    Monday, December 30, 2013 10:29 PM
  • Monday, December 30, 2013 10:30 PM