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Project for the web : Effort vs Duration RRS feed

  • Question

  • Hi there,

    I'm not sure this is the right forum for the new Project for the web product, let me know if there is a better place to discuss this.

    On this promising tool, you can specify a duration for a task, as well as the effort. However it seems that the two are linked and can't be set independently. Is there a way to do it?

    Example : I have a resource on my project that is shared with other teams. I only have him/her 2 hours a day, and this time for 10 working days is enough to complete the task. So I want to have a task with 10 working days duration with a total effort of  20 hours.

    In the tool, if I indicate the duration, it will automatically change the effort to a full day work (80 hours), if I change the effort it will adjust the end date and the duration to the number of full day work it represents.

    Am I missing a concept here? Is there a way to track no 100% resources on tasks?

    Thanks!

    Wednesday, November 6, 2019 5:20 AM

Answers

  • Flo567 --

    You have discovered one of the limitations of using Project for the Web.  There is no concept of Units in Project for the Web, such as there is in Microsoft Project.  As the software exists currently, you can only assign resources to work full-time on tasks in Project for the Web.  I agree with you that we should be able to assign resources to work part-time on tasks, but that functionality does not currently exist, at least not yet.  Hope this helps.


    Dale A. Howard [MVP]

    • Marked as answer by Flo567 Thursday, November 7, 2019 8:24 AM
    Wednesday, November 6, 2019 2:42 PM
    Moderator

All replies

  • Flo567 --

    You have discovered one of the limitations of using Project for the Web.  There is no concept of Units in Project for the Web, such as there is in Microsoft Project.  As the software exists currently, you can only assign resources to work full-time on tasks in Project for the Web.  I agree with you that we should be able to assign resources to work part-time on tasks, but that functionality does not currently exist, at least not yet.  Hope this helps.


    Dale A. Howard [MVP]

    • Marked as answer by Flo567 Thursday, November 7, 2019 8:24 AM
    Wednesday, November 6, 2019 2:42 PM
    Moderator
  • To supplement Dale's excellent and correct answer, you could insert the task Type field, work and Duration, and with a little effort set the task to fixed duration, and then modify the work accordingly.  This will set the assignment work per day correctly.

    Ben Howard [MVP] | web | blog | book | downloads | P2O

    Wednesday, November 6, 2019 7:04 PM
  • Cousin Ben --

    The user is asking specifically about the new Project for the Web application.  I just checked to make sure I am not losing my mind, but in Project for the Web, there is no Type column in which I can set the Task Type setting to Fixed Duration.  Or am I missing a feature you are able to see?


    Dale A. Howard [MVP]

    Wednesday, November 6, 2019 9:53 PM
    Moderator
  • Dale, you are of course right, I missed the the subtlety of "project for the web".

    Ben Howard [MVP] | web | blog | book | downloads | P2O

    Thursday, November 7, 2019 5:49 AM
  • Thank you for this reply Howard, clear and useful.

    That's unfortunate, cause this product is promising. I'll raise it as an idea in their uservoice. Finger crossed!

    regards,

    F.

    Thursday, November 7, 2019 8:26 AM
  • Hi Dale, thank you so much for clarifying this. Some time has now passed and today I found the below reference from Microsoft which claims that effort can be adjusted without changing the duration of a task.

    "Duration: The span of working time for a task, for example 2 days or 3 weeks. Duration is never affected by changes in effort and assignment. When you set your task to a duration of 2 weeks, you can add effort and the per-day hours will just increase, not the amount of days. "

    https://support.microsoft.com/en-us/office/effort-and-duration-in-project-for-the-web-f7740450-1ad8-4628-aef6-1fdca60cc4b6

    According to the user voice below, un-linking effort with duration, has been in development, then completed in April, and now back in development again... Could the documentation above be a classic case of the left hand not knowing what the right hand is up to? I can certainly not set a duration that is locked and then adjust effort and assignments without changing it. Or am I missing something perhaps.

    https://microsoftproject.uservoice.com/forums/914203-project-fr-the-web/suggestions/38978338-project-for-the-web-tasks-effort-not-linked-to-d#{toggle_previous_statuses}

    Thanks!

    Tuesday, June 30, 2020 1:25 PM
  • Pontus --

    One of Microsoft's stated goals for Project for the Web was to allow users to manually enter a Duration value and to manually enter a Work value so that the Duration and Work values are not dependent on each other which is the behavior you were seeking originally.  You can test this functionality in Project for the Web to see if Microsoft has finished updating it.  I knew that Microsoft released this new functionality, but was not aware that they were working on it again.  Hope this helps.


    Dale A. Howard [MVP]

    Tuesday, June 30, 2020 4:51 PM
    Moderator
  • Hi Dale,

    Many thanks for your support. I think they potentially released it and discovered some issue as it is now back in development according to user voice. I guess they also released the support article before they realised it required more work. I recall that this was working on my tenant back in April but that is no longer the case, so that seems to follow the same logic.

    I will stay patient, just as I am for the read-only feature on its way. Thanks for you help! 

    Thursday, July 2, 2020 8:15 AM