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SharePoint online - getting a link using new libary experience question RRS feed

  • Question

  • Our SharePoint online environment has recently had the new library experience applied. 

    One of the biggest challenges our users have or questions about is how to get a document link so they can email it to someone with ease.  In the classic view, if you hovered over the ellipsis you could see a preview of the document with the link below it, which users then copied and pasted into an email, it was also very easy and clean looking.  Now they have to go through 3 steps to get the same link and our users are also confused about the options for the link.  Restricted link, new link, edit link, etc and also why it looks the way it does.

    Any help to get a simple link back without switching to classic view would be much appreciated, or at least an explanation of the differences between the two, why the link looks one way compared to the other, and what the options are for as I've been asked to explain this to our Management Team yet I cant' seem to find any documentation on this anywhere.

    And the same document using the new view.  What is the guest access token for and is there any way to get the link looking like the old one?  Again this was the same document taken from the same library, just under the new view using the view option.  I'd like to send this to my co-worker who has an O365 license and he is not an external or guest user.

    Here's a comparison of the two.
    Classic view:

    https://example.sharepoint.com/sites/IS/ServiceDelivery/AppSup/SharePoint/Support%20Documents/Office%20365%20Licenses.xlsx?d=w70b852e832a14fb8918a4ea699e35666

    New Experience:

    https://example.sharepoint.com/sites/IS/ServiceDelivery/AppSup/SharePoint/_layouts/15/guestaccess.aspx?guestaccesstoken=F%2bRZRPhVXRXPDiBxHzMprGutrR5WqHbePpVPkAA8Esk%3d&docid=2_070b852e832a14fb8918a4ea699e35666&rev=1

    Thanks,
    Brandon


    Wednesday, September 21, 2016 6:10 PM

Answers

  • I can't provide you with an easier way to do it, but I can tell you that its the Restricted Link that you want.  That's the link that matches the classic view link.  Its just a link to the document and uses whatever permissions are already in place.  The view and Edit links are a combination of Get a Link and Sharing.  They provide View or Edit access to the document as long as you have an account to login, whether you currently have access or not.

    For example, here's a restricted link from one of the docs in my site.

    https://tenant.sharepoint.com/Shared%20Documents/Book1.xlsx?d=w41c219f45807441da942cbc679bf60dc

    You can see its like the link from the classic view.


    Paul Stork SharePoint Server MVP
    Principal Architect: Blue Chip Consulting Group
    Blog: http://dontpapanic.com/blog
    Twitter: Follow @pstork
    Please remember to mark your question as "answered" if this solves your problem.

    • Marked as answer by Brandon_little Wednesday, September 21, 2016 9:45 PM
    Wednesday, September 21, 2016 7:48 PM

All replies

  • I can't provide you with an easier way to do it, but I can tell you that its the Restricted Link that you want.  That's the link that matches the classic view link.  Its just a link to the document and uses whatever permissions are already in place.  The view and Edit links are a combination of Get a Link and Sharing.  They provide View or Edit access to the document as long as you have an account to login, whether you currently have access or not.

    For example, here's a restricted link from one of the docs in my site.

    https://tenant.sharepoint.com/Shared%20Documents/Book1.xlsx?d=w41c219f45807441da942cbc679bf60dc

    You can see its like the link from the classic view.


    Paul Stork SharePoint Server MVP
    Principal Architect: Blue Chip Consulting Group
    Blog: http://dontpapanic.com/blog
    Twitter: Follow @pstork
    Please remember to mark your question as "answered" if this solves your problem.

    • Marked as answer by Brandon_little Wednesday, September 21, 2016 9:45 PM
    Wednesday, September 21, 2016 7:48 PM
  • Thanks Paul.  That sounds reasonable enough for an answer.  I guess the confusion is around the terminology, especially "restricted link".

    Cheers,
    Brandon

    Wednesday, September 21, 2016 9:45 PM
  • Understood.  Probably not the best terminology.  It is restricted in the sense that its dependent on existing permissions while the other two will assign permissions as part of generating the link.

    Paul Stork SharePoint Server MVP
    Principal Architect: Blue Chip Consulting Group
    Blog: http://dontpapanic.com/blog
    Twitter: Follow @pstork
    Please remember to mark your question as "answered" if this solves your problem.

    Thursday, September 22, 2016 2:45 AM