Move Outlook Mails to Sharepoint

Question

Hi,

Been searching around for this but don't seem to find the answer.  So, I have a mailbox with thousands of email that I would like to move to Sharepoint for archiving purposes.  Currently, these emails are organized using folders and sub-folders in Outlook 2010 (Exchange 2010).  What I need to know is how can I move these emails along with the sub-folders?  Drag and drop don't seem to work with folders.

Thanks

Answer 1

Hi Ultragc88,

It seems that the mail folders cannot be dragged to desktop(or SharePoint connected library in Outlook) from Outlook by design.

You need to create the folder structure on the desktop as same as your mail folder in Outlook, then manually select all mails in each folder in Outlook and drag to corresponded desktop mail folder structure, then drag this desktop mail folder structure to SharePoint library (opened with Explorer), and here is an article about this you can check.

http://camerondwyer.wordpress.com/2012/01/04/five-out-of-the-box-ways-to-get-email-into-sharepoint/

Thanks

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Daniel Yang
TechNet Community Support

Answer 2

Thanks Daniel.  Unfortunately, we have huge number of folders and subfolders.  Manually re-creating them would be too big a task.

Answer 3

Try http://www.cloud2050.com . You can use it to import thousands of emails into SharePoint.

System Requirements:

• Client: Windows (64 bit). Microsoft Outlook 2007, Microsoft Outlook 2010 or
  2013 (64 bit)
• Server: Microsoft SharePoint 2010 or 2013 (on premises or in cloud such as
  Microsoft Office 365)

Features:

• Import existing emails from Outlook to SharePoint list or document
  library.
• Support any types of SharePoint list including custom list, issue tracking
  list, task list ...
• Support Exchange inbox, Exchange public folder, POP email inbox, IMAP email
  inbox ...
• Save email subject and body in SharePoint list columns
• Save email headers: From, To, Cc, Bcc … in SharePoint list columns
• Save email attachments as SharePoint list attachments or files in document
  library.
• Merge emails by topic thread (Optional).
• Merge sent emails with incoming emails by topic thread (Optional).
• Save emails as files in SharePoint (Optional).
• Save email as list item in list.
• Save email as Document Set in document library.
• Enable incoming emails for any types of SharePoint list.
• Parse SharePoint data from
  email body
• Client side technology and support cloud based SharePoint (Office 365).

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Jasonzh

Answer 4

You can configure SharePoint document libraries as Outlook folders using 3rd party tool like PageLight.  Then you can Copy Emails to SharePoint by simple drag and drop.  You can also automate by using Outlook rules to move the messages to SharePoint.  You can also Save Emails to SharePoint with Metadata or only the attachments for your compliance needs

Answer 5

When I do this it appears as a post rather than an email in SharePoint.