Show and Hide available workflows for each list item based on user group RRS feed

  • Question

  • Hi All,

    Currently there are several workflows for the list in our site and the workflow list show all of it.

    I can limit the workflow usage by adding certain conditions and stop the workflow from the beginning if it doesn't meet the conditions.

    However, I also need to limit the visibility for user so that the can't run workflows which they don't have access to.

    Is it possible to set the visibility and availability of workflows in sharepoint list item based on the current user group? If it is possible, how can we do that?


    Best regards,
    -- Pingkan --

    Wednesday, March 21, 2012 2:59 AM

All replies

  • Hi,

    If thees are SPD workflows you can follow these steps:

    1. Open the site in sharepoint designer.

    2. Go to workflows folder--> Right Click--> Properties--> Security --> Manage Permissions using browser.

    3. Here you can add appropriate groups.

    I hope this will help you out.

    Thanks, Rahul Rashu

    Wednesday, March 21, 2012 3:46 AM
  • Hi Rahul,

    thanks for your reply. Unfortunately that is for all workflows.

    What I mean is like below:

    I have 5 workflows : A,B,C,D,E

    and I 2 user groups: 1,2

    user group 1 only able to access workflow A,B,C

    while user group 2 only able to access workflow D and E

    therefore I'd like to hide workflow D and E if current user is user group 1 and hide A, B, C if current user is group 2.


    Best regards,
    -- Pingkan --

    Wednesday, March 21, 2012 7:45 AM