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SharePoint List Search RRS feed

  • Question

  • Hi,

    I have a document Library containing 17k items (list threshold at 20k).

    Whe performing a search using the list search box, rsults returned are not consisant or correct with many document sets missing.

    Is anyone aware of the limitations around this search?

    Wednesday, October 7, 2015 7:44 AM

Answers

  • It appears the issue is related to how filtering works.

    We have the list set to filter to show document sets only. When we do a search the search appears to return for all items (ignoring the filter). Due to this search for common terms returns too many items and the document sets are excluded from the results (as document appear to get priority using our current config)

    • Marked as answer by BNaughton Wednesday, October 21, 2015 7:57 AM
    Monday, October 19, 2015 9:30 AM

All replies

  • Does the crawl account have access to the missing documents?  We have set up our search using a normal user account as the default crawl account to avoid draft and unpublished documents.  Also does the account that is being used to run the search have access to those documents?
    Wednesday, October 7, 2015 10:04 AM
  • Hi,

    As I understand, most document sets are missing when performing the list search in SharePoint 2013.

    Do you do the full crawl in the search service application before you search?

    If you have done the full crawl, you could check if there are errors in the crawl log.

    And you could select “Any user who can read items” in the draft item section in the versioning settings.

    Best regards,

    Sara Fan


    TechNet Community Support
    Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact tnmff@microsoft.com.

    • Proposed as answer by Victoria Xia Monday, October 19, 2015 9:23 AM
    • Marked as answer by Victoria Xia Wednesday, October 21, 2015 7:52 AM
    • Unmarked as answer by Victoria Xia Wednesday, October 21, 2015 7:53 AM
    • Unproposed as answer by BNaughton Wednesday, October 21, 2015 7:57 AM
    Monday, October 19, 2015 8:30 AM
  • It appears the issue is related to how filtering works.

    We have the list set to filter to show document sets only. When we do a search the search appears to return for all items (ignoring the filter). Due to this search for common terms returns too many items and the document sets are excluded from the results (as document appear to get priority using our current config)

    • Marked as answer by BNaughton Wednesday, October 21, 2015 7:57 AM
    Monday, October 19, 2015 9:30 AM