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Hidden Sections in MS Word 2013 RRS feed

  • Question

  • Hello!

    I have a Word Document with various Sections and a single Drop Down List at the top of the Section for users to choose which section is relevant to them.

    For Instance:

    The Drop Down List has 3 options- Strawberry, Raspberry & Mango.

    Is there a way I could have all the Sections hidden until a user chooses Mango upon which the User is immediately jumped down to the Mango section and does not see any other Section apart from whatever the Mango section comprises of? Any assistance would be greatly appreciated. Thanks!

    Thursday, June 19, 2014 1:51 AM

Answers

  • Although you can format a range as hidden text, you have no control over whether another user of the same document can see or print that text - it's even possible to print it without it being visible. If you don't want content to be accessible, don't include it in the document unless the inclusion conditions are met. That can be achieved by including the variable content in the macro code attached to the content control or is a separate file from which it can be imported. An alternative would be to insert the content into a Word field that tests whether a particular condition is met and either displays or hides the content accordingly. Even that isn't completely secure from unintended viewing and printing, though.

    Cheers
    Paul Edstein
    [MS MVP - Word]

    Thursday, June 19, 2014 6:57 AM
  • <<That can be achieved by including the variable content in the macro code attached to the content control or is a separate file from which it can be imported>>

    Another possibility would be as a Building Block.

    And it would also be possible to have a Building Block content control that lists the Building Blocks for the three (or however many) sections. The user can select the one he wants from the list...


    Cindy Meister, VSTO/Word MVP, my blog

    Thursday, June 19, 2014 6:00 PM
    Moderator

All replies

  • Although you can format a range as hidden text, you have no control over whether another user of the same document can see or print that text - it's even possible to print it without it being visible. If you don't want content to be accessible, don't include it in the document unless the inclusion conditions are met. That can be achieved by including the variable content in the macro code attached to the content control or is a separate file from which it can be imported. An alternative would be to insert the content into a Word field that tests whether a particular condition is met and either displays or hides the content accordingly. Even that isn't completely secure from unintended viewing and printing, though.

    Cheers
    Paul Edstein
    [MS MVP - Word]

    Thursday, June 19, 2014 6:57 AM
  • <<That can be achieved by including the variable content in the macro code attached to the content control or is a separate file from which it can be imported>>

    Another possibility would be as a Building Block.

    And it would also be possible to have a Building Block content control that lists the Building Blocks for the three (or however many) sections. The user can select the one he wants from the list...


    Cindy Meister, VSTO/Word MVP, my blog

    Thursday, June 19, 2014 6:00 PM
    Moderator