Customize Categorize Flag Image RRS feed

  • Question

  • Hi Outlook Experts,

    All my team (30 people) receives emails with requests in a common outlook folder.

    At the moment, in order to Categorize all the email in the list we use 3 colors, depending on the status of the request embedded in the email
    (e.g. "In process" Red, "In Review" Yellow , "Reviewed" Green) and then once done, we take the email out from the common folder to archive it.

    What I would like to implement is a second type of category in order to determine who categorized the email in the common folder (I'm considering using VBA as well).

    Depending on who's the user (1 of the 30 ppl that has access to the folder) categorizing the email (Red, Yellow or Green) a second category should have been automatically added to the email.

    I would like to use "different type" of category since using 30 different colors would make a mess in the folder.

    Would it be possible to customize the "Categorize color", maybe having the initial of the user name instead of a colored square?

    I'm also all ears if you have some different type of solution for the issue I'm facing.

    Thanks for your help.

    Thursday, October 26, 2017 10:47 AM


  • Hi Kyrpo,

    you had asked,"Would it be possible to customize the "Categorize color", maybe having the initial of the user name instead of a colored square?"

    if we try to check the add category feature then we can find that we can only choose new color and we cannot add initials of name instead of color.

    in the name of the category , you can add the desire name.

    but we cannot add initials in the place of color.

    so currently , this feature is not available in Outlook.

    you had said that you are also looking for the VBA if possible.

    in general, if we can perform something using interface then we can also perform the same thing using VBA.

    in this case, we cannot fulfil the requirement using interface and it is also not possible to fulfil this requirement using VBA.

    if you think that this feature should be added in the outlook in future. then you can try to submit your feedback to Outlook User Voice.

    Outlook User Voice



    MSDN Community Support
    Please remember to click "Mark as Answer" the responses that resolved your issue, and to click "Unmark as Answer" if not. This can be beneficial to other community members reading this thread. If you have any compliments or complaints to MSDN Support, feel free to contact

    • Marked as answer by Kyrpo Monday, October 30, 2017 12:42 PM
    Friday, October 27, 2017 6:32 AM