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Problem about Approval Workflow RRS feed

  • Question

  • Hi everyone.. I just want to ask something; what will happen if I send a for approval documents to the approver but sad to say the approver changed his/her name or changed his/her domain after I send my for approval documents.. Will I going to have a pending documents forever since the approver doesn't exist anymore. Do you have any suggestion on how will I change the workflow in that scenario.. Thanks..
    • Moved by Mike Walsh FIN Thursday, August 18, 2011 5:50 AM There is a Workflow forum - use it (From:SharePoint - General Question and Answers and Discussion (pre-SharePoint 2010))
    Thursday, August 18, 2011 5:26 AM

Answers

  • Did you use one of the out of box approval workflows?

    Try this:

    1. Go to the item that needs approval, click the drop-down box on that file name and choose <Workflows>
    2. Click on the "In Progress" link for the one that's running.
    3. As long as you're an admin, and if you have indeed used one of the out of box approval workflows, there are links here on this status page such as "update approvers" etc.

    You can use those links to assign the task to someone else, stop the workflow, etc.

     


    Laura Rogers, MCSE, MCTS
    SharePoint911: SharePoint Consulting
    Blog: http://www.sharepoint911.com/blogs/laura
    Twitter: WonderLaura
    Beginning SharePoint 2010: Building Business Solutions with SharePoint
    • Marked as answer by Wayne Fan Thursday, August 25, 2011 2:46 AM
    Sunday, August 21, 2011 4:24 PM
  • Hi,

     

    The users have "Approve Items" permission should can approve your document.

     

    I think you can set up a group in AD for approving and add it to SharePoint. So you can send your approving request to a group instead of a  user to prevent a similar situation occurs.

     

    Hope this helps.

     

    Thanks,

    Pengyu Zhao

    • Marked as answer by Wayne Fan Thursday, August 25, 2011 2:46 AM
    Friday, August 19, 2011 8:09 AM
  • Hi,

    I would suggest that you can execute STSADM migrateuser command for the user who has changed his ID and then he can approve the same since this command migrates the permission.

    Refer this:

    http://technet.microsoft.com/en-us/library/cc262141(office.12).aspx

    I hope this will help you out.


    Thanks, Rahul Rashu
    • Marked as answer by Wayne Fan Thursday, August 25, 2011 2:46 AM
    Sunday, August 21, 2011 3:31 PM

All replies

  • Hi,

     

    The users have "Approve Items" permission should can approve your document.

     

    I think you can set up a group in AD for approving and add it to SharePoint. So you can send your approving request to a group instead of a  user to prevent a similar situation occurs.

     

    Hope this helps.

     

    Thanks,

    Pengyu Zhao

    • Marked as answer by Wayne Fan Thursday, August 25, 2011 2:46 AM
    Friday, August 19, 2011 8:09 AM
  • Hi,

    I would suggest that you can execute STSADM migrateuser command for the user who has changed his ID and then he can approve the same since this command migrates the permission.

    Refer this:

    http://technet.microsoft.com/en-us/library/cc262141(office.12).aspx

    I hope this will help you out.


    Thanks, Rahul Rashu
    • Marked as answer by Wayne Fan Thursday, August 25, 2011 2:46 AM
    Sunday, August 21, 2011 3:31 PM
  • Did you use one of the out of box approval workflows?

    Try this:

    1. Go to the item that needs approval, click the drop-down box on that file name and choose <Workflows>
    2. Click on the "In Progress" link for the one that's running.
    3. As long as you're an admin, and if you have indeed used one of the out of box approval workflows, there are links here on this status page such as "update approvers" etc.

    You can use those links to assign the task to someone else, stop the workflow, etc.

     


    Laura Rogers, MCSE, MCTS
    SharePoint911: SharePoint Consulting
    Blog: http://www.sharepoint911.com/blogs/laura
    Twitter: WonderLaura
    Beginning SharePoint 2010: Building Business Solutions with SharePoint
    • Marked as answer by Wayne Fan Thursday, August 25, 2011 2:46 AM
    Sunday, August 21, 2011 4:24 PM