none
Alerts and notifications RRS feed

  • Question

  • I am trying to set up Alerts and Notification in Project Server 2007 for Issue tracking. Here is what I've done.

    1) navigation to Server Setting-> Alerts and Reminders

    2) Entered SMTP mail server/port, from address, company domain, email footer.

    3) Save

    4) Navigate to Issues/New Alert

    5) Enter the Alert Title, Send Alerts to (myself), Change type to "All changes", send alerts for these changes "Anything changes", When to send "Send e-mail immediately".

    6) click Ok.

    7) Then I navigate to an issue, change it, and click save.

    Shouldn't I receive an email notification? I don't receive anything nor do I see anything in the queue. Am I missing a step somewhere?

     

    Thursday, June 10, 2010 6:35 PM

Answers

  • Sure - Project Server is a SharePoint application, it uses SharePoint to
    surface data stored within the SQL database.
     
    Project Server is essentially comprised of three elements:
     
    1) The Microsoft Project Professional client
    2) The scheduling engine - i.e. PWA with all of the security settings, configurations
    and views.
    3) The project workspaces.
     
    Now, in most implementations, the workspaces are deployed under the PWA URL:
    http://myserver/PWA/Project1, but the project workspaces are in fact SharePoint
    sites with a couple extra features that allow them to consume data from the
    Project Server scheduling engine.
     
    The Issues List is a SharePoint list in a SharePoint site that has specific
    links to the Project Server database - namely, that you can click on the
    Links button when creating a new issue, and select tasks from the project
    schedule to link the issue to - or that PWA will display open issues in the
    PWA Risks & Issues page. However, the Issues list shares the same e-mail
    alert engine as the rest of the SharePoint elements - and not the Project
    Server e-mail configuration.
     
    E-mail alerts in Project Server (PWA > Server Settings) are only tied to
    actions taken strictly within the scheduling engine or the PWA main page:
    task assignment changes, status reports, task status updates.
     
     
    - Andrew Lavinsky
     
     
    Thursday, June 10, 2010 7:32 PM
    Moderator

All replies

  • You need to configure the E-mail Server in SharePoint Central Admin. Server
    Settings are just for the Project Server (i.e. schedule) driven alerts.
     
     
     
    - Andrew Lavinsky
     
     
    Thursday, June 10, 2010 6:45 PM
    Moderator
  • Can you explain why I need to configure Sharepoint, when I'm using Project? I don't understand the connection. Thank you for your help.
    Thursday, June 10, 2010 6:58 PM
  • Sure - Project Server is a SharePoint application, it uses SharePoint to
    surface data stored within the SQL database.
     
    Project Server is essentially comprised of three elements:
     
    1) The Microsoft Project Professional client
    2) The scheduling engine - i.e. PWA with all of the security settings, configurations
    and views.
    3) The project workspaces.
     
    Now, in most implementations, the workspaces are deployed under the PWA URL:
    http://myserver/PWA/Project1, but the project workspaces are in fact SharePoint
    sites with a couple extra features that allow them to consume data from the
    Project Server scheduling engine.
     
    The Issues List is a SharePoint list in a SharePoint site that has specific
    links to the Project Server database - namely, that you can click on the
    Links button when creating a new issue, and select tasks from the project
    schedule to link the issue to - or that PWA will display open issues in the
    PWA Risks & Issues page. However, the Issues list shares the same e-mail
    alert engine as the rest of the SharePoint elements - and not the Project
    Server e-mail configuration.
     
    E-mail alerts in Project Server (PWA > Server Settings) are only tied to
    actions taken strictly within the scheduling engine or the PWA main page:
    task assignment changes, status reports, task status updates.
     
     
    - Andrew Lavinsky
     
     
    Thursday, June 10, 2010 7:32 PM
    Moderator
  • Thank you so much for your time - this is extremely helpful.
    Thursday, June 10, 2010 7:50 PM
  • We implemented something similar for sending emails out(issues, risks) by customized work flow using Sharepoint designer.  It was easy, quick and smooth.
    Friday, June 25, 2010 8:20 PM