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body text email RRS feed

  • Question

  • If I import the body text of an outlook email into a memo field , it seems the line-feeds are gone . is there a way to avoid that ?
    Tuesday, September 6, 2016 10:01 AM

Answers

  • Hi tekoko,

    >>neither a long text or rich text field works

    What is your Access version? How did you create the table and how did you set long text field? I made a test with below code and steps, it works under Access 2013.

    1. Create a new table with Long Text field whose Text Format is Plain Text.

    2. Run below code

    Sub getOutlook()
         Dim ns As NameSpace
         Dim Inbox As MAPIFolder
         Dim SubFolder As MAPIFolder
         Dim Item As Object
         Dim Atmt As Attachment
         Dim FileName As String
         Dim MyDocPath As String
         Dim i As Integer
         Dim wsh As Object
         Dim fs As Object
         Dim TempRst As dao.Recordset
         Dim rst As dao.Recordset
         Dim aantalmails As Integer
      Set db = CurrentDb
      Set TempRst = CurrentDb.OpenRecordset("ImportOutlook")
        Set ns = GetNamespace("MAPI")
         Set Inbox = ns.GetDefaultFolder(olFolderInbox)
        Set SubFolder = Inbox.Folders("Celeste Li")
         i = Nz(DMax("ID", "Off"), 0)
         ' Check subfolder for messages and exit of none found
         If SubFolder.Items.Count = 0 Then
    
             Set SubFolder = Nothing
             Set Inbox = Nothing
             Set ns = Nothing
             Exit Sub
         End If
        For Each Item In SubFolder.Items
         i = i + 1
             With TempRst
              Debug.Print Item.Body
              If Left(Item.Class, 2) = 43 Then
              .AddNew
              !Subject = Item.Subject
              !Body = Item.Body
             .Update
             Else
              .AddNew
              !Subject = Item.Subject
              !Body = Item.Body
              .Update
              End If
             End With
         Next Item
    End Sub

    3. Check the output in Immdeiate window and check the value in the new table.

    Best Regards,

    Edward

           

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    • Marked as answer by tekoko10 Thursday, September 8, 2016 7:12 AM
    Thursday, September 8, 2016 2:25 AM

All replies

  • How exactly are you performing the import?  If by code can you show us the code you are using.

    Have you tried saving the source (with HTML tags)?


    -- Daniel Pineault, 2010-2015 Microsoft MVP Professional Support: http://www.cardaconsultants.com MS Access Tips and Code Samples: http://www.devhut.net

    Tuesday, September 6, 2016 2:09 PM
  • When you display that memo field on a form, be sure to set the property for Rich Text.

    Note that you will never get total fidelity this way. If that is required, leave the email in Outlook, and store a pointer to it in your database. For most applications 90% fidelity is good enough.


    -Tom. Microsoft Access MVP

    Tuesday, September 6, 2016 3:56 PM
  • Hi tekoko,

    >>If I import the body text of an outlook email into a memo field , it seems the line-feeds are gone

    I made a test with Access 2013 and Outlook 2013. It works correctly at my side.

    1. Import Outlook to Access
    2. Setting the field type as Long Text( which is Memo Field before Access 2010)
    3. Create a Form based on imported table
    4. The type of TextBox control is Plain Text which is automatically set.

    It would be helpful if you could share us your detailed steps.

    Best Regards,

    Edward


    We are trying to better understand customer views on social support experience, so your participation in this interview project would be greatly appreciated if you have time. Thanks for helping make community forums a great place.
    Click HERE to participate the survey.


    Wednesday, September 7, 2016 2:49 AM
  • neither a long text or rich text field works

    this is my function

     
    Sub SaveEmailErrors(OutlookFolderInInbox As String, aantal As Integer)
                                    
        Dim ns As NameSpace
        Dim Inbox As MAPIFolder
        Dim SubFolder As MAPIFolder
        Dim Item As Object
        Dim Atmt As Attachment
        Dim FileName As String
        Dim MyDocPath As String
        Dim i As Integer
        Dim wsh As Object
        Dim fs As Object
        Dim TempRst As dao.Recordset
        Dim rst As dao.Recordset
        Dim aantalmails As Integer
       
     
     Set db = CurrentDb
     Set TempRst = CurrentDb.OpenRecordset("tbl_OutlookTemp")
        On Error GoTo ThisMacro_err
        Set ns = GetNamespace("MAPI")
        Set Inbox = ns.GetDefaultFolder(olFolderInbox)
       Set SubFolder = Inbox.Folders("Markant").Folders("inschrijvingen")
       
        i = Nz(DMax("i", "tbl_outlooktemp"), 0)
      
        ' Check subfolder for messages and exit of none found
        If SubFolder.Items.Count = 0 Then
          
            Set SubFolder = Nothing
            Set Inbox = Nothing
            Set ns = Nothing
            Exit Sub
        End If
       
        For Each Item In SubFolder.Items
        i = i + 1
      
            With TempRst
            
             If Left(Item.Class, 2) = 43 Then
             .AddNew
             !Subject = Item.Subject
             !From = Item.SenderName
             !To = Item.To
             !Body = Item.Body
             !Datesent = Item.SentOn
             !EntryID = Item.EntryID
             !i = i
             !Class = Item.Class
             !Parent = Item.Parent
             !ReceivedByName = Item.ReceivedByName
             !SendUsingAccount = Item.SendUsingAccount
             !SenderName = Item.SenderName
             !SenderEmailAddress = Item.SenderEmailAddress
             !Sender = Item.Sender
             .Update
             
            Else
             .AddNew
             !Subject = Item.Subject
             !Body = Item.Body
             !EntryID = Item.EntryID
             !i = i
             !conversationID = Item.conversationID
             !Class = Item.Class
             !Parent = Item.Parent
             .Update
            
             End If
            End With
           
           
        Next Item
     
        ' Clear memory
    ThisMacro_exit:
        TempRst.Close
        Set TempRst = Nothing
       
        Set SubFolder = Nothing
        Set Inbox = Nothing
        Set ns = Nothing
        Set fs = Nothing
        Set wsh = Nothing
        Exit Sub
        ' Error information
    ThisMacro_err:
       '
       If Err.Number = 3022 Then
       aantalmails = aantalmails - 1
       Resume Next
       End If
      
        Resume ThisMacro_exit

    Wednesday, September 7, 2016 6:26 AM
  • Hi tekoko,

    >>neither a long text or rich text field works

    What is your Access version? How did you create the table and how did you set long text field? I made a test with below code and steps, it works under Access 2013.

    1. Create a new table with Long Text field whose Text Format is Plain Text.

    2. Run below code

    Sub getOutlook()
         Dim ns As NameSpace
         Dim Inbox As MAPIFolder
         Dim SubFolder As MAPIFolder
         Dim Item As Object
         Dim Atmt As Attachment
         Dim FileName As String
         Dim MyDocPath As String
         Dim i As Integer
         Dim wsh As Object
         Dim fs As Object
         Dim TempRst As dao.Recordset
         Dim rst As dao.Recordset
         Dim aantalmails As Integer
      Set db = CurrentDb
      Set TempRst = CurrentDb.OpenRecordset("ImportOutlook")
        Set ns = GetNamespace("MAPI")
         Set Inbox = ns.GetDefaultFolder(olFolderInbox)
        Set SubFolder = Inbox.Folders("Celeste Li")
         i = Nz(DMax("ID", "Off"), 0)
         ' Check subfolder for messages and exit of none found
         If SubFolder.Items.Count = 0 Then
    
             Set SubFolder = Nothing
             Set Inbox = Nothing
             Set ns = Nothing
             Exit Sub
         End If
        For Each Item In SubFolder.Items
         i = i + 1
             With TempRst
              Debug.Print Item.Body
              If Left(Item.Class, 2) = 43 Then
              .AddNew
              !Subject = Item.Subject
              !Body = Item.Body
             .Update
             Else
              .AddNew
              !Subject = Item.Subject
              !Body = Item.Body
              .Update
              End If
             End With
         Next Item
    End Sub

    3. Check the output in Immdeiate window and check the value in the new table.

    Best Regards,

    Edward

           

    We are trying to better understand customer views on social support experience, so your participation in this interview project would be greatly appreciated if you have time. Thanks for helping make community forums a great place.
    Click HERE to participate the survey.


    • Marked as answer by tekoko10 Thursday, September 8, 2016 7:12 AM
    Thursday, September 8, 2016 2:25 AM
  • yes , this works  it had to do with the plain text (  I changed the file but forgot to change it on the form )
    Thursday, September 8, 2016 7:13 AM
  • may thanks
    Thursday, September 8, 2016 7:13 AM