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Cross-referencing a range of captioned figs/tables in appendices RRS feed

  • Question

  • Hi,

    We have a Word template in which the main body captions (figs/tables) are Arabic numbers, while the appendix captions are numbered [Chapter letter]-Arabic number.

    We modify the field codes for cross-references to the main body captions when referring to a range. Ex. Instead of Word's default "see Figure 1 thru Figure 100", we write the word "Figures" then toggle the field code and add a "/0" after each x-ref so we get "see Figures 1 thru 100. (Or, we get the same result by using the method described in this help file: http://word.tips.net/T001438_Condensing_Figure_Caption_References.html).

    However, this trick does not work for x-refs to appendix captions of the format A-1, etc. If I modify the cross-reference as I do for the main body (by either of those methods), it removes the chapter letter ("A") and I get just a "1 to 100", rather than "See Figure A-1 thru A-100". Perhaps there's a switch that applies the chapter number, but this seems more complex than the situation requires.

    Any help would be greatly appreciated. Thanks!

    Friday, June 27, 2014 9:35 PM

Answers

  • Unfortunately, the switch (the source of the solution for which that site doesn't acknowledge - see http://wordfaqs.mvps.org/CombineXrefs.htm), only works for removing non-numeric content. Be thankful you're not using numbered chapters (e.g. 1-1, 2-1, etc.), as you might find yourself getting some really odd numbers too!

    About the best you can do in this situation is to bookmark the 'A-100' part of the last caption in the range and insert a cross-reference to the bookmark. If you use a fairly generic name and later decide you want to change the last-referenced figure, simply re-assign to bookmark to the new figure, then update the cross-reference (e.g. Ctrl-a, F9).


    Cheers
    Paul Edstein
    [MS MVP - Word]

    Saturday, June 28, 2014 6:54 AM
  • Something else you could try:

    Generate the X-Ref, selecting "only label and number"

    Reveal the field code and insert \*Mergeformat after the \h

    Reveal the field result so that you see (e.g.)

    Figure A-100

    Select "Figure " and check Home tab->Font group->Font-Hidden.

    When you update the field code the "Figure " part should remain hidden.


    Peter Jamieson

    Sunday, June 29, 2014 8:21 PM

All replies

  • Unfortunately, the switch (the source of the solution for which that site doesn't acknowledge - see http://wordfaqs.mvps.org/CombineXrefs.htm), only works for removing non-numeric content. Be thankful you're not using numbered chapters (e.g. 1-1, 2-1, etc.), as you might find yourself getting some really odd numbers too!

    About the best you can do in this situation is to bookmark the 'A-100' part of the last caption in the range and insert a cross-reference to the bookmark. If you use a fairly generic name and later decide you want to change the last-referenced figure, simply re-assign to bookmark to the new figure, then update the cross-reference (e.g. Ctrl-a, F9).


    Cheers
    Paul Edstein
    [MS MVP - Word]

    Saturday, June 28, 2014 6:54 AM
  • Something else you could try:

    Generate the X-Ref, selecting "only label and number"

    Reveal the field code and insert \*Mergeformat after the \h

    Reveal the field result so that you see (e.g.)

    Figure A-100

    Select "Figure " and check Home tab->Font group->Font-Hidden.

    When you update the field code the "Figure " part should remain hidden.


    Peter Jamieson

    Sunday, June 29, 2014 8:21 PM