Need to get an Autonumber from an Access database and use it in Excel RRS feed

  • Question

  • Is there a way to go out to Access and generate an Autonumber from a table and then carry that number back to Excel?

    My problem is that I have 5 or 6 users on a quoting spreadsheet that need to create a unique identifier for each record that they create.

    Steve Pollere

    Tuesday, May 5, 2015 1:25 PM


All replies

  • Not sure I follow but why not get the id of the last record on the assumption the next new record will be incremented by 1. But if you're giving 5 users 5 different ids how do you know in advance the order in which users will add new records, or perhaps abort.
    Tuesday, May 5, 2015 9:34 PM
  • Thanks for the reply.

    That's sort of the way we do it now. I'll try to explain in more detail. Our spreadsheet is stored on a server and there are copies on each of the 5 workstations. Each workstation is unique in that there is a finite list of numbers that they can use (i.e. User 1  1000 - 1999, User 2  2000 - 2999, etc.). Each user will increment the number by one every time they create a new quote then the info is saved back to the main sheet on the server.

    What I would like to do is, through vba, when a new quote is created, that it go out to the Access database, open the table and create a record. This record will be unique in the sense that there could be no duplicates. Then I want to take that number back to Excel and make this my quote number. In the end this will simplify my quote number generation and back me away from (what I feel) are some limitations in Excel.

    Steve Pollere

    Tuesday, May 5, 2015 10:06 PM
  • Hi Steve,

    For this requirement, you could add a new record to the access database by using DAO, then move the record to last and retrieve its ID value.

    # Microsoft Data Access Objects reference


    # Add a Record to a DAO Recordset


    # Recordset.MoveLast Method (DAO)


    You need to add corresponding reference first if you accomplish it in excel. (e.g. Microsoft DAO 3.6 Object Libaray)



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    Wednesday, May 6, 2015 6:32 AM