Approvel Workflow Show User Option to Approver RRS feed

  • Question

  • Hi,

    I am developing new project using SharePoint 2010,

    My SharePoint list form is having 5 Checkbox like A,B,C,D,E,

    if A  is true section will open, as well as same for B,C,D,E,

    Every section contain around fifty controls,

    I have to Generate approval workflow mail with selected section based mail content,

    example: if I select A, A section data only go with approval mail for approver. 

    Kindly guide me,

    Thanks in Advance,





    Friday, April 5, 2013 9:04 AM


  • Hi Selvan,

    Is it only one column created from choice type with 5 choices: A, B, C, D, E? And is it radio buttons or check boxes which allow multiple selections?

    If it is radio buttons, we can create a SharePoint Designer workflow similar like this.

    If choice = A,
    Start approval workflow and only contain controls in sectionA,
    Else if choice = B,
    Start approval workflow and only contain controls in sectionB,
    Else if choice = C,
    Start approval workflow and only contain controls in section

    But in SharePoint 2010, here is a limitation: the largest number of Start approval process actions in one workflow is 5. We may unable to publish a workflow with more than 5 start approval process actions.
    If you have more than 5 choices in the workflow, please consider to copy all data to some other fields in SectionF. When submit data, copy all fields in selected section to fields in SectionF using rules. Then when design the workflow, only need to get data from SectionF.

    If it is multiple selection check box, please create a Visual Studio workflow instead.

    Thanks & Regards,

    Emir Liu
    TechNet Community Support

    • Marked as answer by Emir Liu Friday, April 12, 2013 2:40 AM
    Monday, April 8, 2013 6:16 AM