Possibility to save an Outlook email directly on SharePoint

Question

Hi all,

I am currently using SharePoint Foundation 2013. Is it possible to save an Outlook email directly to SharePoint without saving it on a drive's location.

Please advise if this is possible.

Answer 1

You can create a document library and configure incoming email address (I guess its possible in foundation) and create a rule in your outlook to forward to this address.

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Rajesh
rjesh.com| @rjesh
You don't need to buy me a beer, if helpful just smile, vote, and mark it as answer.

Answer 2

In Windows Explorer, create a new "Network Location", which maps to your DocLib.

From the email, do File / Save As, then select that location.

Obviously this only works for the machine for which you're on, so if you have multiple users, they will all need to set the Network Location.

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Answer 3

Hi all,

I have created a new Network Location but I do not have the SharePoint display whilst saving the Outlook email. Thanks to advise.

Please refer to my post when saving a Word document: https://social.msdn.microsoft.com/Forums/en-US/7b7c531f-4915-4a7f-aa1c-557894cdbbdf/no-look-and-feel-of-sharepoint-when-saving-a-word-document-in-ms-word?forum=sharepointadmin. Please refer to the 2nd screenshot that Lisa Chen add on Wednesday, July 27, 2016 6:56 AM.

Answer 4

Hi LiinaaS

Create a document library and configure incoming email address and create a rule in your outlook to forward to this address. Totally agree with Rajesh.

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Mark it as an answer if it helped you out. Regards Rahul Dagar

Answer 5

Hi

Here are some ways to get Email into SharePoint:

1. Manually Save an email message to SharePoint

2. Email enable a SharePoint List or Library

3. Map a drive to a SharePoint Library

4. Use the SharePoint WebDav View

5. Use a Discussion Forum

6. Site Mailboxes

7.Drag/Drop to SharePoint via Desktop

8.Save or Drag/Drop to a OneDrive Synced Location

Please follow the links to see details.

The link is for SP 2010, it should be the same in SP 2013:

http://camerondwyer.wordpress.com/2012/01/04/five-out-of-the-box-ways-to-get-email-into-sharepoint/

Here are some extra options in SP 2013:

https://camerondwyer.wordpress.com/2014/09/28/more-out-of-the-box-ways-to-get-email-into-sharepoint-2013-and-office-365/

Best Regards,

CY

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Answer 6

Hi,

The list from CY provides an accurate overview of OOTB ways to move Outlook emails to SharePoint. The common limitations of these methods are:
a. the lack of support for extracting email metadata such as To, From, Subject from the emails (and storing them separately into SharePoint columns)
b. support for custom metadata

Third party tools address these limitations. They either require installation of client-side software (e.g. Outlook Add-ins) or they are fully browser-based. There is a list with 3rd party tools on http://collab365.directory/office365-sharepoint/email-tools-for-sharepoint-and-office-365/

Paul | SLIM Applications

Answer 7

Hi CY,

I want to know how to use ' Use the SharePoint WebDav View' you mentioned in point 4.

Answer 8

HI Liinaas

http://support.sherweb.com/Faqs/Show/how-to-connect-to-a-sharepoint-site-using-webdav-sharepoint-2013

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Mark it as an answer if it helped you out. Regards Rahul Dagar