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  • Question

  • We are integrating our Sharepoint 2010 Farm with Exchange 2007.  The Exchange 2007 Send and Receive Connectors have been setup and have been tested.

    We have installed SMTP service and have an SMTP Virtual Server directory setup and the SMTP service is running.  Within central administration, incoming has been setup but the only thing we have not setup is Directory Management Services. As the Exchange administrator I do not want users created mail-enabled distribution groups nor mail-enabled contacts.   For a sharepoint site, can we use existing mail-enabled distribution groups and existing mail-enabled contacts?  and if so, I can we make this happen?

    many thanks -e

    Saturday, November 23, 2013 5:50 PM

Answers

  • You cannot have incoming email without allowing users with the appropriate rights (Manage List rights or better, e.g. Site Owners) from creating mail-enabled libraries, which in turn create contacts and mail-enabled groups which in turn create DLs.

    The DMS needs to record the address of each Library.


    Trevor Seward, MCC

    Follow or contact me at...
      

    This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

    Saturday, November 23, 2013 6:14 PM
  • If you don't use DMS in conjunction with Exchange, your users will not be able to locate the various lists that you've mail enabled via their mail client (e.g. outlook)

    You could always publish a list of the names of each list that can receive mail and list the email address, place this in a centrally accessible site?

    From where you are now though it just looks like you need to configure the advanced option, enter the correct location for the drop folder, and possibly change the security setting for mail to be received from all users; but that depends on how your security on your firewall treats those messages and whether the mail to the lists is staying internal on its way from your client to the server.

    This is a good post on planning for incoming mail:  http://technet.microsoft.com/en-us/library/cc288433(v=office.14).aspx#section2

    Configuring incoming mail in SharePoint - http://technet.microsoft.com/en-us/library/cc287879(v=office.14).aspx

    You may have already read this - - http://technet.microsoft.com/en-us/library/cc287879(v=office.14).aspx#section5 it is a key section to what I think you're asking.  Remember to use the advanced option and configure the drop folder location.  You wont need to do all the OU and AD stuff, since you're not using DMS.  so, skip over that and read the section about configuring the drop folder permissions. Then in your SharePoint configure the correct location after you choose the advanced option. 

    then remember that only certain lists and libraries can accept mail.  Here is a list of those lists and libraries along with instructions on how you can make this happen:  http://office.microsoft.com/en-us/sharepoint-server-help/enable-and-configure-e-mail-support-for-a-list-or-library-HA010082307.aspx

    Cheers,


    Stacy

    Sunday, November 24, 2013 12:05 PM
  • You don't need to enable DMS in order for your users to find the address of a mail enabled library in the GAL. DMS allows for the automatic creation of the associated contact for the library when you mail enable a library. However, if you don't want to configure DMS, you can still manually create any contacts within Exchange for the mail enabled libraries that are setup.

    To the question, why would you want to use an existing contact or DL? The library should have its own address for receiving the information that people are sending to it. I suppose, that if you wanted to, you could use an existing contact by giving the library that contacts address, but again, I'm not sure as to the point of this.


    Imagine what we could be...if we could just imagine. | Daniel A. Galant | Sr. SharePoint Solutions Architect EPC Group.net

    Sunday, November 24, 2013 9:56 PM
  • why would you want to enable Directory Management Service?  Purely for the fact that by storing these contacts in AD, you are allowing your users to locate email enabled libraries and lists easily from within their Outlook Address book.

    http://sharepointgeorge.com/2010/configuring-incoming-email-sharepoint-2010/


    Please remember to mark your question as answered &Vote helpful,if this solves/helps your problem. ****************************************************************************************** Thanks -WS MCITP(SharePoint 2010, 2013) Blog: http://wscheema.com/blog

    Saturday, November 23, 2013 6:08 PM

All replies

  • why would you want to enable Directory Management Service?  Purely for the fact that by storing these contacts in AD, you are allowing your users to locate email enabled libraries and lists easily from within their Outlook Address book.

    http://sharepointgeorge.com/2010/configuring-incoming-email-sharepoint-2010/


    Please remember to mark your question as answered &Vote helpful,if this solves/helps your problem. ****************************************************************************************** Thanks -WS MCITP(SharePoint 2010, 2013) Blog: http://wscheema.com/blog

    Saturday, November 23, 2013 6:08 PM
  • You cannot have incoming email without allowing users with the appropriate rights (Manage List rights or better, e.g. Site Owners) from creating mail-enabled libraries, which in turn create contacts and mail-enabled groups which in turn create DLs.

    The DMS needs to record the address of each Library.


    Trevor Seward, MCC

    Follow or contact me at...
      

    This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

    Saturday, November 23, 2013 6:14 PM
  • If you don't use DMS in conjunction with Exchange, your users will not be able to locate the various lists that you've mail enabled via their mail client (e.g. outlook)

    You could always publish a list of the names of each list that can receive mail and list the email address, place this in a centrally accessible site?

    From where you are now though it just looks like you need to configure the advanced option, enter the correct location for the drop folder, and possibly change the security setting for mail to be received from all users; but that depends on how your security on your firewall treats those messages and whether the mail to the lists is staying internal on its way from your client to the server.

    This is a good post on planning for incoming mail:  http://technet.microsoft.com/en-us/library/cc288433(v=office.14).aspx#section2

    Configuring incoming mail in SharePoint - http://technet.microsoft.com/en-us/library/cc287879(v=office.14).aspx

    You may have already read this - - http://technet.microsoft.com/en-us/library/cc287879(v=office.14).aspx#section5 it is a key section to what I think you're asking.  Remember to use the advanced option and configure the drop folder location.  You wont need to do all the OU and AD stuff, since you're not using DMS.  so, skip over that and read the section about configuring the drop folder permissions. Then in your SharePoint configure the correct location after you choose the advanced option. 

    then remember that only certain lists and libraries can accept mail.  Here is a list of those lists and libraries along with instructions on how you can make this happen:  http://office.microsoft.com/en-us/sharepoint-server-help/enable-and-configure-e-mail-support-for-a-list-or-library-HA010082307.aspx

    Cheers,


    Stacy

    Sunday, November 24, 2013 12:05 PM
  • You don't need to enable DMS in order for your users to find the address of a mail enabled library in the GAL. DMS allows for the automatic creation of the associated contact for the library when you mail enable a library. However, if you don't want to configure DMS, you can still manually create any contacts within Exchange for the mail enabled libraries that are setup.

    To the question, why would you want to use an existing contact or DL? The library should have its own address for receiving the information that people are sending to it. I suppose, that if you wanted to, you could use an existing contact by giving the library that contacts address, but again, I'm not sure as to the point of this.


    Imagine what we could be...if we could just imagine. | Daniel A. Galant | Sr. SharePoint Solutions Architect EPC Group.net

    Sunday, November 24, 2013 9:56 PM