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Numbered bullet items do not start over on each document generated by Word 2007 mail merge RRS feed

  • Question

  • I have an application which automatically sets up a mail merge with Word 2007.  Say the master document is a one page letter and contains a list of numbered bulleted items such as:

    1. my first bulleted item
    2. my second bulleted item
    3. my third bulleted item

    When the use clicks 'finish and merge', they are left with a new document that contains the correct number of pages and on each page the list of bullted items appears as it should.  However, when the finished merged document (the one containing all of the letters) is saved and then re-opened, the numbers no longer start over on each page.  So, the bulleted items on the first page looks like this:

    1. my first bulleted item
    2. my second bulleted item
    3. my third bulleted item

    But the same list on the second letter looks like this (without the double spacing):

         4. my first bulleted item

         5. my second bulleted item

         6. my third bulleted item

    Does anyone know why this is happening? 


    Andy
    Tuesday, May 17, 2011 5:20 PM

Answers

  • Hi Andy

    Numbering is volatile...

    I'd set these up as multi-level (outline) lists. Use the second level for your numbering. Set up the first level with NO numbering and assign that to the paragraph preceding the numbered list. The second level should be set up to restart numbering after an occurrence of the first level (that will be the default). That should settle things down appreciably.

    To set up the numbering, click the button next to the "Mulit-level list" button and select "Define new multi-level list".

    BTW this is an end-user, not a developer question. You'll find many more specialists for this on the "Answers" site than in developer forums :-)

    http://answers.microsoft.com/en-us/office/forum/word?page=1


    Cindy Meister, VSTO/Word MVP
    Wednesday, May 18, 2011 7:41 AM
    Moderator

All replies

  • Hi Andy

    Numbering is volatile...

    I'd set these up as multi-level (outline) lists. Use the second level for your numbering. Set up the first level with NO numbering and assign that to the paragraph preceding the numbered list. The second level should be set up to restart numbering after an occurrence of the first level (that will be the default). That should settle things down appreciably.

    To set up the numbering, click the button next to the "Mulit-level list" button and select "Define new multi-level list".

    BTW this is an end-user, not a developer question. You'll find many more specialists for this on the "Answers" site than in developer forums :-)

    http://answers.microsoft.com/en-us/office/forum/word?page=1


    Cindy Meister, VSTO/Word MVP
    Wednesday, May 18, 2011 7:41 AM
    Moderator
  • Hi Andy,

     

    How about the problem on your side? Have you solved it?

     

    I look forward to hearing of you.


    Best Regards, Calvin Gao [MSFT]
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    Wednesday, May 25, 2011 5:49 AM
    Moderator