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Filter Shared Calendar Items content based on user RRS feed

  • Question

  • Hi

    I am very new to Exchange development and need to find a solution to this problem:

    My outlook users must be able to view the complete calendar item description only if their name is mentioned in it. Else only the first few lines.

    I have researched into Transport Agents but I'm not sure if it can intercept Calendar changes.

    If someone could point me in the right direction.

    Thanks in advance,

    Divish

    Wednesday, March 4, 2015 5:20 PM

Answers

  • For a conference room (or meeting room) you don't need to store that information eg who as user is going to look at the conference room calendar for that information ? An attendee or Organizer  will always refer to the appointment in their own calendar which will have that information. That's why with the Set-CalendarProcessing cmdlet https://technet.microsoft.com/en-us/library/dd335046%28v=exchg.150%29.aspx you can configure the meeting room to automatically delete the Subject and Body of the appointment it automatically accepts eg

    The DeleteComments parameter specifies whether to remove or keep any text in the message body of incoming meeting requests.

    and

    The DeleteSubject parameter specifies whether to remove or keep the subject of incoming meeting requests. Valid input for this parameter is $true or $false. The default value is $true.

    If you enable both of these setting it means anybody that does look in the Meeting Room Mailbox will only see that its booked for that period and who the organiser is.

    Cheers
    Glen

    • Marked as answer by Divish Sunday, March 8, 2015 9:23 PM
    Friday, March 6, 2015 3:00 AM

All replies

  • >>My outlook users must be able to view the complete calendar item description only if their name is mentioned in it. Else only the first few lines.

    How are they accessing the Calendar Item ? is this an item in there own calendar or shared calendar ? is this in a Room Mailbox ?

    A transport Agent can intercept and make changes to calendar invites but you only get a Calendar invitation to a meeting your invited to.

    Cheers
    Glen

    Wednesday, March 4, 2015 11:56 PM
  • A shared calendar. used for booking a conference room.  

    But I am not talking about invites(we don't use invites). Only the description of an event in the calendar. Other people with which the calendar is shared are still be able to view all the info of every event.  They should not. 

    Thursday, March 5, 2015 11:20 PM
  • For a conference room (or meeting room) you don't need to store that information eg who as user is going to look at the conference room calendar for that information ? An attendee or Organizer  will always refer to the appointment in their own calendar which will have that information. That's why with the Set-CalendarProcessing cmdlet https://technet.microsoft.com/en-us/library/dd335046%28v=exchg.150%29.aspx you can configure the meeting room to automatically delete the Subject and Body of the appointment it automatically accepts eg

    The DeleteComments parameter specifies whether to remove or keep any text in the message body of incoming meeting requests.

    and

    The DeleteSubject parameter specifies whether to remove or keep the subject of incoming meeting requests. Valid input for this parameter is $true or $false. The default value is $true.

    If you enable both of these setting it means anybody that does look in the Meeting Room Mailbox will only see that its booked for that period and who the organiser is.

    Cheers
    Glen

    • Marked as answer by Divish Sunday, March 8, 2015 9:23 PM
    Friday, March 6, 2015 3:00 AM