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Active Directory Role base task Assign RRS feed

  • Question

  • HI 

    We want to assign a task to ‘HR Manager’ for example, HR Manager is John at the moment, but after a week Peter become to company and is now ‘HR Manager”

     

    We want that task be visible to Peter instead of John, without any change on SharePoint or Task assignment.

     

     

    How we should implement this requirement.

    Thursday, September 30, 2010 2:27 PM

Answers

  • Hi Ahda, Hi Paul,

    I have an another solution,

    Create Group in Sharepoint to represent the role of HR Manager, then add all membre a way that can be HR Manager.

    After, you have to work with "By My Groups" view (for exemple)! So, all membre of HR Manager can view the tasks affected to this group.

    when a member come back,  you just have to delete them from group.

    For working with notifications, you just have to add Alert for your view.

    Akram

    • Marked as answer by Leoyi Sun Thursday, October 7, 2010 7:12 AM
    Friday, October 1, 2010 1:48 PM
  • If you are going to assign the task to the group as a SharePoint user then it needs to be email enabled (ie it must be able to act as both a security group and a distribution list) otherwise SharePoint won't be able to send task alerts to the group.  If its email enabled in AD then any email sent to that email will be forwarded to members of the AD group.
    Paul Stork SharePoint Server MVP
    • Marked as answer by Leoyi Sun Thursday, October 7, 2010 7:12 AM
    Tuesday, October 5, 2010 4:16 PM

All replies

  • Create an Active Directory group to represent the role of HR Manager.  Make sure the group is email enabled and has a valid email address.  Then add the current person to the group and add the AD group as a sharePoint user.  You can now assign the task to the SharePoint user who represents the group.  When a new manager comes in simply add them to the AD group and remove the old manager.  The new manager will now have rights to the task without changing the task or anything in SharePoint.
    Paul Stork SharePoint Server MVP
    Thursday, September 30, 2010 5:07 PM
  • Hi Ahda, Hi Paul,

    I have an another solution,

    Create Group in Sharepoint to represent the role of HR Manager, then add all membre a way that can be HR Manager.

    After, you have to work with "By My Groups" view (for exemple)! So, all membre of HR Manager can view the tasks affected to this group.

    when a member come back,  you just have to delete them from group.

    For working with notifications, you just have to add Alert for your view.

    Akram

    • Marked as answer by Leoyi Sun Thursday, October 7, 2010 7:12 AM
    Friday, October 1, 2010 1:48 PM
  • Create an Active Directory group to represent the role of HR Manager.  Make sure the group is email enabled and has a valid email address.  Then add the current person to the group and add the AD group as a sharePoint user.  You can now assign the task to the SharePoint user who represents the group.  When a new manager comes in simply add them to the AD group and remove the old manager.  The new manager will now have rights to the task without changing the task or anything in SharePoint.
    Paul Stork SharePoint Server MVP

    Hi Paul, thanks.

    one question: why did you say "Make sure the group is email enabled and has a valid email address" ?

    Tuesday, October 5, 2010 4:03 PM
  • If you are going to assign the task to the group as a SharePoint user then it needs to be email enabled (ie it must be able to act as both a security group and a distribution list) otherwise SharePoint won't be able to send task alerts to the group.  If its email enabled in AD then any email sent to that email will be forwarded to members of the AD group.
    Paul Stork SharePoint Server MVP
    • Marked as answer by Leoyi Sun Thursday, October 7, 2010 7:12 AM
    Tuesday, October 5, 2010 4:16 PM