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  • Question

  • We have a Sharepoint 2013 installation where been broken into three main sites: Community, Corporate and Departments.  Corporate and Departments is further broken down into many sites.

    I have been asked by our Compliance officer the following: 

    Is there a possibility of running a report on it which would provide me with a total inventory of documents hosted on the application (SP13) which should include:

    • Parent folder<u5:p></u5:p>
    • Sub folder<u5:p></u5:p>
    • Documents saved under both above

    I'm fairly new to Sharepoint but in my searching around I didn't find that you could actually provide this type of information natively and it would require some custom code or a third party tool to present this information for a compliance request.

    Can someone confirm this or point me to how I can provide this information?

    Friday, December 13, 2013 10:19 PM

Answers

  • You can't get to that level of detail without some PowerShell or a third party tool, but take a look at Site Settings > Storage Metrics.

    Dimitri Ayrapetov (MCSE: SharePoint)

    • Proposed as answer by Mohammad Nizamuddin Saturday, December 14, 2013 6:56 AM
    • Marked as answer by DDNDAVID Sunday, December 15, 2013 4:56 PM
    Saturday, December 14, 2013 4:41 AM
  • There are some PS scripts on CodePlex that may be of use for you.

    http://spreports.codeplex.com

    MetaLogix also have a free version of their ControlPoint suite which may help with this although it does have limited functionality 


    Steven Andrews
    SharePoint Business Analyst: LiveNation Entertainment
    Blog: baron72.wordpress.com
    Twitter: Follow @backpackerd00d
    My Wiki Articles: CodePlex Corner Series
    Please remember to mark your question as "answered" if this solves (or helps) your problem.

    • Marked as answer by DDNDAVID Sunday, December 15, 2013 4:56 PM
    Saturday, December 14, 2013 10:48 PM
    Answerer

All replies

  • You can't get to that level of detail without some PowerShell or a third party tool, but take a look at Site Settings > Storage Metrics.

    Dimitri Ayrapetov (MCSE: SharePoint)

    • Proposed as answer by Mohammad Nizamuddin Saturday, December 14, 2013 6:56 AM
    • Marked as answer by DDNDAVID Sunday, December 15, 2013 4:56 PM
    Saturday, December 14, 2013 4:41 AM
  • There are some PS scripts on CodePlex that may be of use for you.

    http://spreports.codeplex.com

    MetaLogix also have a free version of their ControlPoint suite which may help with this although it does have limited functionality 


    Steven Andrews
    SharePoint Business Analyst: LiveNation Entertainment
    Blog: baron72.wordpress.com
    Twitter: Follow @backpackerd00d
    My Wiki Articles: CodePlex Corner Series
    Please remember to mark your question as "answered" if this solves (or helps) your problem.

    • Marked as answer by DDNDAVID Sunday, December 15, 2013 4:56 PM
    Saturday, December 14, 2013 10:48 PM
    Answerer
  • Thanks both including Steven pointing me to Codeplex
    Sunday, December 15, 2013 4:56 PM