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Item Level Permissions in a List - Only see and edit their items and no one else's items

    Question

  • Hello,

    I have seen where you can, with a SharePoint Designer 2010 workflow, set item level permissions on an item within a list.  (As an aside, I haven't been able to get it to work yet.)  However, my client wants to prevent people from seeing items in a list unless they are in the "Assigned To" field.  Is it possible to prevent people from seeing other people's "assigned to" in a list by using a 2010 workflow?  They should only be able to see and edit their items if they're in the Assigned To field.

    Thanks!

    Patti


    Thanks! Patti N.

    Thursday, February 2, 2017 10:48 PM

All replies

  • Hi Patti,

    Please check the link below

    https://social.msdn.microsoft.com/Forums/sharepoint/en-US/24277fc2-3f39-4324-b3c3-ff1eb3e2585a/conditional-setting-list-item-permissions-based-on-value-in-column?forum=sharepointdevelopmentprevious

    http://spcycle.blogspot.com/2012/01/how-to-create-workflow-to-change-item.html


    Please remember to click Mark as Answer on the answer if it helps you

    Thursday, February 2, 2017 11:17 PM
  • Hello Patti N,

    A very simple solution will be to create a different list view, inside which put a filter condition as per below screenshot.

     


    Thanks

    Friday, February 3, 2017 9:00 AM
  • Hi,

    I read the first post and it still seems as though people can see what's in the list although they may not be able to modify it if they're not in the right department.  What I want is for people not to see a list item if they're not in the Assigned To field.

    Am I wrong when I read this post?

    The other post, http://spcycle.blogspot.com/2012/01/how-to-create-workflow-to-change-item.html , I've read and tried but again, it doesn't appear to do what I'm looking for.


    Thanks! Patti N.

    Friday, February 3, 2017 2:23 PM
  • I thought of this and will run it by my customer as an option. Not sure they'll buy it. But thank you for suggesting.

    Thanks! Patti N.

    Friday, February 3, 2017 2:24 PM
  • Hi Naccarati- if you want true security, then your only option is to set item-level permissions using a Designer workflow. Kumar's suggestion isn't true security as users would be able to see items in a different view.

    cameron rautmann

    Friday, February 3, 2017 2:49 PM
  • Hi Cameron,

    I agree with you, and will continue to try your solution.


    Thanks! Patti N.

    Monday, February 6, 2017 9:34 PM
  • Hi,

    Is there any update after trying this solution?

    Thanks,

    Dean Wang


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    Monday, February 13, 2017 11:00 AM
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