access 2016 - capacity

Question

Hi!

Good Day!

I just wanted to know in access, i have 5month old new access database its 300mb for forms, report and query and 1gb for tables with attachment. what the total capacity can hold in tables?

thank you and advanced.

Answer 1

Hi,

Each Access file can only be up to 2GB in size. So, if all your tables are in one ACCDB, then the file can only go up to 2GB.

To avoid growing your data too much, you might consider moving your attachments out of the tables and store them on the hard drive instead. You can just store the file path to the attachments in your table. This will reduce the size of your database file.

Just my 2 cents...

Answer 2

I just wanted to know in access, i have 5month old new access database its 300mb for forms, report and query

Hi Access vince,

You can split the database in two databases: one for forms, reports and queries (Frond End), and one for tables (Back End). For many reasons this is anyhow the best way to go.

A FE of 300 mb is quite a lot. Did you ever try to compact?

Imb.

Answer 3

Hi access vnice,

below is the Access Database specification.

General

Attribute	Maximum
Total size for an Access 2016 database (.accdb), including all database objects and data	2 gigabytes, minus the space needed for system objects. Note: You can work around this size limitation by linking to tables in other Access databases. You can link to tables in multiple database files, each of which can be as large as 2GB. Tip:  For more information on reducing the size of your database, see Help prevent and correct database file problems by using Compact and Repair.
Total number of objects in a database	32,768
Number of modules (including forms and reports that have the HasModule property set to True)	1,000
Number of characters in an object name	64
Number of characters in a password	14
Number of characters in a user name or group name	20
Number of concurrent users	255

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Table

Attribute	Maximum
Number of characters in a table name	64
Number of characters in a field name	64
Number of fields in a table	255
Number of open tables	2,048 including linked tables and the tables opened internally by Access
Table size	2 gigabyte minus the space needed for the system objects
Number of characters in a Text field	255
Number of characters in a Long Text field	65,535 when entering data through the user interface; 1 gigabyte of character storage when entering data programmatically
Size of an OLE Object field	1 gigabyte
Number of indexes in a table	32 including indexes created internally to maintain table relationships, single-field and composite indexes.
Number of fields in an index or primary key	10
Number of characters in a validation message	255
Number of characters in a validation rule including punctuations and operators	2,048
Number of characters in a field or table description	255
Number of characters in a record (excluding Long Text and OLE Object fields) when the UnicodeCompression property of the fields is set to Yes	4,000
Number of characters in a field property setting	255

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Query

Attribute	Maximum
Number of enforced relationships	32 per table, minus the number of indexes that are on the table for fields or combinations of fields that are not involved in relationships*
Number of tables in a query	32*
Number of joins in a query	16*
Number of fields in a recordset	255
Recordset size	1 gigabyte
Sort limit	255 characters in one or more fields
Number of levels of nested queries	50*
Number of characters in a cell in the query design grid	1,024
Number of characters for a parameter in a parameter query	255
Number of AND operators in a WHERE or HAVING clause	99*
Number of characters in an SQL statement	Approximately 64,000*

*Maximum values might be lower if the query includes multivalued lookup fields.

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Form and Report

Attribute	Maximum
Number of characters in a label	2,048
Number of characters in a text box	65,535
Form or report width	22,75 in. (57.79 cm)
Section height	22.75 in. (57.79 cm)
Height of all sections plus section headers (in Design view)	200 in. (508 cm)
Number of levels of nested forms or reports	7
Number of fields or expressions that you can sort or group on in a report	10
Number of headers and footers in a report	1 report header/footer; 1 page header/footer; 10 group headers/footers
Number of printed pages in a report	65,536
Number of controls and sections that you can add over the lifetime of the form or report	754
Number of characters in an SQL statement that serves as the Recordsource or Rowsource property of a form, report, or control.	32,750

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Macro

Attribute	Maximum
Number of actions in a macro	999
Number of characters in a condition	255
Number of characters in a comment	255
Number of characters in an action argument	255

</section>

Reference:

Access 2016 specifications

I am agree with the suggestions given by .theDBguy and Imb-hb for reducing the database size.

Regards

Deepak

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