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Printing the status with the document in a Document library RRS feed

  • Question

  • Hi All,

    In our business we have a requirement wherein we have to get the document workflow status on the document (footer or somewhere). The document goes through many workflows and at any point of time if the document is printed it should show the current status of the document in the document footer. It'll also be greatful if someone can tell me how to put the entire workflow history on the footer ( like Pending on 1st from Ravi and Approved on 5th by Ravi). Please let me know if my requirement is not clear..

    Thanks in advance,

    Ravi.. 
    • Moved by Mike Walsh FIN Tuesday, September 1, 2009 12:47 PM wf q (From:SharePoint - General Question and Answers and Discussion)
    Tuesday, September 1, 2009 12:24 PM

Answers

  • Here is another idea: When the wf status is changed, create a file (eg, Excel) that has all the wf history information that you want, in the format that you want, and keep it as an attachment to the workflow item. In the word document, insert this file in the footer as a link. So everytime the word document is opened, it gets the wf history content from the excel file and when you print the word document, the information is there.
    • Marked as answer by Chengyi Wu Monday, September 7, 2009 3:20 AM
    Friday, September 4, 2009 3:02 PM

All replies

  • Moving to the workflow forum.
    WSS FAQ sites: http://wssv2faq.mindsharp.com and http://wssv3faq.mindsharp.com
    Total list of WSS 3.0 / MOSS 2007 Books (including foreign language) http://wssv3faq.mindsharp.com/Lists/v3%20WSS%20FAQ/V%20Books.aspx
    Tuesday, September 1, 2009 12:47 PM
  • When a document is checked in or saved, you invoke an event handler that opens the word document, then inject the information that you like into your document. In your case, retrive 'status' from the wf item and put its value to a placeholder in the document. Same for wf history.
    Tuesday, September 1, 2009 1:30 PM
  • Hi Frank Chiang,

    Thanks a lot for your help..

    Is there any other easier way of doing it ? I mean by SharePoint Designer or Any other simple way...

    Thanks & Regards,
    Friday, September 4, 2009 11:22 AM
  • Here is another idea: When the wf status is changed, create a file (eg, Excel) that has all the wf history information that you want, in the format that you want, and keep it as an attachment to the workflow item. In the word document, insert this file in the footer as a link. So everytime the word document is opened, it gets the wf history content from the excel file and when you print the word document, the information is there.
    • Marked as answer by Chengyi Wu Monday, September 7, 2009 3:20 AM
    Friday, September 4, 2009 3:02 PM