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Resource current max. units are 0. RRS feed

  • Question

  • I'm using Project Server 2010. 

    I created a Resource Plan and assigned three resources for two months (1 FTE, for two months, each). I checked the resource availability screen and the resources show assignments etc.

    I then noticed that the resources had current max. units set to 0% in the resource pool. However, they show with values (hours) when looking at resource availability view.

    I went and set the current max. units  to 100% as it should be and went back to the Resource availability view. The numbers were changed, reflecting now what they should.

    Does anybody knows what does PS does or how it calculates assignments / availability when the resource max units are set to zero?

    Thank you in advance?

    OMER


    Oscarin

    Tuesday, July 31, 2012 6:28 PM

Answers

  • Oscarin0557 --
     
    When the Project Server administrator sets the Max. Units value to 0% for any resource, this means that the resource is not available ever.  This was obviously a mistake on your administrator�??s part.  In a situation such as this, Project Server 2010 multiples the Max. Units value times the number of hours per day shown on the resource�??s calendar, which results in a Capacity of 0 hours per day, per week, and per month.  The Capacity for the resource is the black line you see in the Resource Availability page.
     
    Since you booked this resource in a Resource Plan, the Project Server 2010 system allows you to do this, even though the Capacity is 0 hours per day.  In other words, it does NOT stop you from booking a resource that is not available, or even from booking a resource that is already booked or overbooked in other projects.  At that point, the software gives you the benefit of the doubt, assuming that you know what you are doing!  :)
     
    Does that answer your question?  Let us know.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Oscarin0557 Wednesday, August 1, 2012 5:21 PM
    Tuesday, July 31, 2012 8:45 PM

All replies

  • Oscarin0557 --
     
    When the Project Server administrator sets the Max. Units value to 0% for any resource, this means that the resource is not available ever.  This was obviously a mistake on your administrator�??s part.  In a situation such as this, Project Server 2010 multiples the Max. Units value times the number of hours per day shown on the resource�??s calendar, which results in a Capacity of 0 hours per day, per week, and per month.  The Capacity for the resource is the black line you see in the Resource Availability page.
     
    Since you booked this resource in a Resource Plan, the Project Server 2010 system allows you to do this, even though the Capacity is 0 hours per day.  In other words, it does NOT stop you from booking a resource that is not available, or even from booking a resource that is already booked or overbooked in other projects.  At that point, the software gives you the benefit of the doubt, assuming that you know what you are doing!  :)
     
    Does that answer your question?  Let us know.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Oscarin0557 Wednesday, August 1, 2012 5:21 PM
    Tuesday, July 31, 2012 8:45 PM
  • Thank you Dale.

    we conducted a check on the entire resource pool and found a couple of resources with 0. max units and we fixed them. We also needed to fix a custom report we created out of the resource plan info, since it was the report that was showing weird numbers where there was zero in max. units.

    As for the Resource Plans requirements, it makes perfect sense that the system allows you to enter whatever requirement you define.

    Regards,

    Oscar


    Oscarin

    Wednesday, August 1, 2012 5:25 PM
  • Oscar --
     
    You are more than welcome for the help, my friend!
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Wednesday, August 1, 2012 7:03 PM