How do we remove authentic users from a workflow form?

Question

I created a library form with a workflow in SharePoint Designer 2010. The workflow has permissions/right settings for authentic users who access this specific form. But I don't just want to have authentic users with "limited" rights to the form. Instead I want them "off" the list completely (no relationship to this specific workflow form). I only need a couple authentic users in relationship to this specific form. Is there a way to cut down the number of users?

Thanks

Answer 1

If I read your question right..

You can go into your library > library settings > permission > set permission level of this library to use unique permission level (not use inherited permission from parent site) and don't give any access right to all authenticated users, just users you want.

hope it helps

James

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Please mark as Answered if it helped you
James Tsai | SharePoint Consultant | MCPD,MCTS | www.jamestsai.net

Answer 2

Thank you so much James!  That has given me something to work with!

Following your steps allowed me to remove authentic users from my form "after" it has been filled out and submitted.  I have one workflow form that will be filled out by 100's of users who will log  into my sharepoint site -> see the form -> and fill it out.  But setting permission levels for every form after it is submitted, would be a nightmare.  How do we remove authentic users (people on my team), from this "specific document library", before the form is even presented to the next front-end user?

thanks!

Answer 3

Following your steps allowed me to remove authentic users from my form "after" it has been filled out and submitted. 

Hi, I am not sure if I understand what you mean here.

Can you tell us how you changed the permissions after reading my post? Where is your workflow form hosted? can you tell us the relative URL to the form. Thanks

You shouldn't have to set the permission for each form. It should be on library level and applies to all forms.

James

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Please mark as Answered if it helped you
James Tsai | SharePoint Consultant | MCPD,MCTS | www.jamestsai.net