Quick step button - Workflow associated with Document set

Question

Hi,

I've added a quick step button on document library ribbon so that user can directly start workflow on items.  I've tried this with reusable workflow where content type is all and it works. i now have another reusable workflow which is associated with document sets . When i click on quick step button it's not showing me the worfklow. can any one help?

regards

nish

Answer 1

 

Hi nish,

This is by design that we can only initiate the workflow associated with current list, but the workflow associated with certain content type cannot. But when we publish a reusable workflow which can be used with All content types, it can be added to a list in Add a workflow page in browser, it is actually a list workflow created this way, so you still can start this type of workflow in custom actions.

As a workaround, we can add a hyperlink in the list view web part which can link to the start workflow page for each item.

1. Start the content type workflow for a certain list item manually. Then in the Start workflow page with Start and Cancel button on it, copy current page URL. Following is mine.

http://server/site/_layouts/IniWrkflIP.aspx?List={e86b3b83-482b-4394-989f-b0ca713842bd}&ID=5&TemplateID={fdd5b354-31e4-40e8-8e66-b6e005c60f28}&Source=http%3A%2F%2Femiliu%3A81%2Fteam2%2Fd1%2FForms%2FAllItems%2Easpx

Keep the List, TemplateID parameter and change ID to {$thisNode/@ID}. So the final URL is

http://server/site/_layouts/IniWrkflIP.aspx?List={e86b3b83-482b-4394-989f-b0ca713842bd}&ID={$thisNode/@ID}&TemplateID={fdd5b354-31e4-40e8-8e66-b6e005c60f28}

2. Add a new column on the right of the table, and the hyperlink with following code.

<a href="http://server/site/_layouts/IniWrkflIP.aspx?List={e86b3b83-482b-4394-989f-b0ca713842bd}&ID={$thisNode/@ID}&TemplateID={fdd5b354-31e4-40e8-8e66-b6e005c60f28}">Initial Workflow</a>

3. User conditional formatting, hide this hyperlink when current content type is not the content type the workflow associated to.

Best regards,
Emir

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Emir Liu

TechNet Community Support