none
Collapse/expand function

    Question

  •  

    Is there a collapse/expand functionaliy in Microsoft Word available in Word?

    I would like to be able to collapse specific areas in a Microsoft Word document and let the user expand them, If he wants to, while reading the doc.
     

    So lets say I highlight a paragraph, right clock it, select the "collapse" option and the result would be:

     

    [+] header name

    When the reader clicks the [+] he will expand the text.

     

    Thankful for any help!

    Wednesday, December 05, 2007 8:58 PM

Answers

  • This forum is for Office 2007 only. As you are using Office 2003, please use this forum to post your question:

     

    http://forums.microsoft.com/MSDN/ShowForum.aspx?ForumID=16&SiteID=1

     

    Thursday, December 20, 2007 2:07 PM
    Moderator
  • Hi,

     

    I have done some research and consulted the word team. Based on our research you have the following options.

     

    Open the document in Outline view. The outline view will provide you the "+" sign to collapse and expand paragraph or the heading which is created.

     

    To switch to outline view in Word 2007 click the Views tab; then click the Outline icon in the Document Views group on the left side of the ribbon or use the keyboard shortcut as follows:

    Switch to Outline view.

    ALT+CTRL+O

     

     

    The following topics are for using Outline view in Word 2003 but the feature works the same in Word 2007 – only the ribbon interface is different. Note the keyboard shortcuts for the Outline feature below.

     

    How to save yourself hours by using Outline View properly

    http://word.mvps.org/faqs/formatting/UsingOLView.htm

     

     

    Text formatting in outline view

    http://office.microsoft.com/en-us/word/HP051880411033.aspx?pid=CH010267801033

     

    Reorganize a document by using outline view

    http://office.microsoft.com/en-us/word/HP051880601033.aspx?pid=CH010267801033

     

    Training for outlining a document:

    http://office.microsoft.com/training/training.aspx?AssetID=RC061050921033&pid=CH010267801033

     

     

     

    To do this

    Press

    Switch to Print Layout view.

    ALT+CTRL+P

    Switch to Outline view.

    ALT+CTRL+O

    Switch to Draft view.

    ALT+CTRL+N

    Outline view keyboard shortucts

    To do this

    Press

    Promote a paragraph.

    ALT+SHIFT+LEFT ARROW

    Demote a paragraph.

    ALT+SHIFT+RIGHT ARROW

    Demote to body text.

    CTRL+SHIFT+N

    Move selected paragraphs up.

    ALT+SHIFT+UP ARROW

    Move selected paragraphs down.

    ALT+SHIFT+DOWN ARROW

    Expand text under a heading.

    ALT+SHIFT+PLUS SIGN

    Collapse text under a heading.

    ALT+SHIFT+MINUS SIGN

    Expand or collapse all text or headings.

    ALT+SHIFT+A

    Hide or display character formatting.

    The slash (/) key on the numeric keypad

    Show the first line of body text or all body text.

    ALT+SHIFT+L

    Show all headings with the Heading 1 style.

    ALT+SHIFT+1

    Show all headings up to Heading n.

    ALT+SHIFT+n

    Insert a tab character.

    CTRL+TAB

     

    I hope this helps. As indicated by pranab in his reply that this forum is for Office 2007 issues only.

     

    Thanks,

     

    Harjit.

     

     

    Thursday, December 20, 2007 3:16 PM
    Moderator

All replies

  • Hi,

     

    Thank you for contacting Microsoft Innovate On Office Advisory Services.

     

    The following is the details of your request:

     

    [Support Request Description]:

    -       You would like to be able to collapse specific areas in a Microsoft Word document and let the user expand them, If he wants to, while reading the doc.

     

     [Next Step]:

    Please provide us the following information

    -       What is the version of word with SP level.

    -       What is the OS with SP level.

     

     

    Thanks,

     

    Harjit.

    Thursday, December 13, 2007 5:35 PM
    Moderator
  •  

    Hi,

     

    Thank you for contacting Microsoft Innovate On Office Advisory Services.

     

    The following is the details of your request:

     

    [Support Request Description]:

    -       You would like to be able to collapse specific areas in a Microsoft Word document and let the user expand them, If he wants to, while reading the doc.

     

     [Next Step]:

    Please provide us the following information

    -       What is the version of word with SP level.

    -       What is the OS with SP level.

     

     

    Thanks,

     

    Harjit.

    Tuesday, December 18, 2007 4:26 PM
    Moderator
  • I am looking for a way to expand/collapse sections in Microsoft word, and I came across this thread. 

    My OS is XP Professional w/ Service Pack 2.  I have Office Professional Edition 2003.  Can you tell me how to collapse/expand sections in a word document?
    Tuesday, December 18, 2007 10:25 PM
  • This forum is for Office 2007 only. As you are using Office 2003, please use this forum to post your question:

     

    http://forums.microsoft.com/MSDN/ShowForum.aspx?ForumID=16&SiteID=1

     

    Thursday, December 20, 2007 2:07 PM
    Moderator
  • Hi,

     

    I have done some research and consulted the word team. Based on our research you have the following options.

     

    Open the document in Outline view. The outline view will provide you the "+" sign to collapse and expand paragraph or the heading which is created.

     

    To switch to outline view in Word 2007 click the Views tab; then click the Outline icon in the Document Views group on the left side of the ribbon or use the keyboard shortcut as follows:

    Switch to Outline view.

    ALT+CTRL+O

     

     

    The following topics are for using Outline view in Word 2003 but the feature works the same in Word 2007 – only the ribbon interface is different. Note the keyboard shortcuts for the Outline feature below.

     

    How to save yourself hours by using Outline View properly

    http://word.mvps.org/faqs/formatting/UsingOLView.htm

     

     

    Text formatting in outline view

    http://office.microsoft.com/en-us/word/HP051880411033.aspx?pid=CH010267801033

     

    Reorganize a document by using outline view

    http://office.microsoft.com/en-us/word/HP051880601033.aspx?pid=CH010267801033

     

    Training for outlining a document:

    http://office.microsoft.com/training/training.aspx?AssetID=RC061050921033&pid=CH010267801033

     

     

     

    To do this

    Press

    Switch to Print Layout view.

    ALT+CTRL+P

    Switch to Outline view.

    ALT+CTRL+O

    Switch to Draft view.

    ALT+CTRL+N

    Outline view keyboard shortucts

    To do this

    Press

    Promote a paragraph.

    ALT+SHIFT+LEFT ARROW

    Demote a paragraph.

    ALT+SHIFT+RIGHT ARROW

    Demote to body text.

    CTRL+SHIFT+N

    Move selected paragraphs up.

    ALT+SHIFT+UP ARROW

    Move selected paragraphs down.

    ALT+SHIFT+DOWN ARROW

    Expand text under a heading.

    ALT+SHIFT+PLUS SIGN

    Collapse text under a heading.

    ALT+SHIFT+MINUS SIGN

    Expand or collapse all text or headings.

    ALT+SHIFT+A

    Hide or display character formatting.

    The slash (/) key on the numeric keypad

    Show the first line of body text or all body text.

    ALT+SHIFT+L

    Show all headings with the Heading 1 style.

    ALT+SHIFT+1

    Show all headings up to Heading n.

    ALT+SHIFT+n

    Insert a tab character.

    CTRL+TAB

     

    I hope this helps. As indicated by pranab in his reply that this forum is for Office 2007 issues only.

     

    Thanks,

     

    Harjit.

     

     

    Thursday, December 20, 2007 3:16 PM
    Moderator
  • There must be a bit of code one could slap in a macro and run it over some highlighted selection of the outline, run the macro and have the body collapse into the top line, leave the [+] symbol for readers to later expand at will.  The outline view is a joke.

     

    Tuesday, June 03, 2008 10:01 PM
  • Hi I am in a huge jam. I have about 120 excel files that I need to do an expand and collapse on. One of the spreadsheets I have already has it written into it so it has saved me a ton of time. My sheets are order forms so there are 400 plus lines on each one and as you can image I don't order everyone on the sheet. So I would like to collapse them to show me only the lines that I have entered a quantity into. How do I go about writing the Micro and applying it? Or if there is a Micro that can be written that say if "X" document has a quantity filled in to its line insert item, size and quantity into "Y" document. Don't know if that is possible but that would be exactly what I am looking for. I am running Excel version 2007 and my OS is Windows XP.

    Thursday, July 31, 2008 8:52 PM
  • Thanks for info. Too bad this doesn't work as expected just because of this Paradigm.
    Outline view is for outlining paragraphs and the body Text. That means that if you have a Level 2 Heading and then you want to insert some other sentence as a Body text of a Level 1 Heading you're toasted. The body text you wanted to insert as part of paragraph on Level 1 will get inserted as part of Paragraph on Level 2.

    It's pretty useless for the main purpose of an Expande/Collapse list in Word if it lacks that.
    Imagine you are writing an algorithm.
    Microsoft should consider this as a future feature.
    Monday, January 04, 2010 11:29 PM
  • The new free add-in for Word, More Add-in, gives you this ability.   Just select any part of a document and with one click create the toggle for collapsing/expanding.  More layers lots of good features on top of this basic functionality such as ability to add toggles to all headings, thus creating a kind of outline view within the document itself.  
    Thursday, August 26, 2010 10:57 PM