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Free/Busy option in Outlook 2007 with Exchange 2003

    Question

  • Outlook 2007 with Exchange Server 2003 on Windows Server 2003.

    I am trying to set the Outlook Client's Free/Busy Publish option to 12 months, instead of the default 2 months. 

    I do so via the registry using a vbscript - HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook\Preferences\FBPublishRange.  But everytime I change it, it reverts back to the default 2 months.

    If I change it via Tools / Options / Calendar Options / Free/Busy Options.. then it changes in the registry and it is saved. 

    Why does changing this registry value keep the change when setting it in the outlook interface, but not when modifying the key via a vbscript?
    Thursday, October 04, 2007 7:56 PM

Answers

  • Hi,

     

    Here are the steps to Apply Free/busy publishing across an organization.

     

    Step 1  Download the office Administrative Template files link below

     

    http://www.microsoft.com/downloads/details.aspx?FamilyID=92d8519a-e143-4aee-8f7a-e4bbaeba13e7&DisplayLang=en -  2007 Office system Administrative Template files (ADM, ADMX, ADML) and Office Customization Tool version 2.0

     

    Step 2 extract files to a folder by double clicking on AdminTemplates.exe and following the prompts.

     

    Step 3  Click Start, point to Programs, point to Administrative Tools, and then click Active Directory Users and Computers.

     

    Step 4 Right-click domain name, and then click Properties., Click the Group Policy tab. In the Current Group Policy Object Links for domain name list, select Default Domain Policy.

    Note The Default Domain Policy Group Policy object is used here as an example. A new policy can also be created to apply the settings for all the users in the domain.

     

    Step 5 Click Edit, and then expand User Configuration in the left pane. Right-click Administrative Templates, and then click Add/Remove Templates.

    Click Add, and then go to the location the Admin templates.exe files were extracted and under \ADM\en-us

     

    Step 6 Click Outlk12.adm, click Open, and then click Close.

     

    Step 7 Expand Administrative Templates, and then expand Microsoft Office Outlook 2007. Expand Tools | Options, and then expand Preferences. Expand Calendar options, and then click Free/Busy Options. In the right pane, double-click Options. In the Options Properties dialog box, click Enabled. In the Months of Free/Busy information published list, select the value.

    Note If you do not want to change the default value for the Months of Free/Busy information published list, select the Prevent users from changing Months of Free/Busy information being published check box.

     

    Step 8 Click Apply, and then click OK.

     

    Step 9.Update the Group Policy settings. To update the Group Policy settings in Microsoft Windows Server 2003, follow these steps:

    a.

    Click Start, click Run, type cmd in the Open box, and then click OK.

    b.

    At the command prompt, type gpupdate /target:user /force, and then press ENTER.

    c.

    At the command prompt, type exit, and then press ENTER.

     

    To update the Group Policy settings in Microsoft Windows 2000 Server, follow these steps:

    a.

    Click Start, click Run, type cmd in the Open box, and then click OK.

    b.

    At the command prompt, type secedit /refresh user_policy /enforce, and then press ENTER.

    c.

    At the command prompt, type exit, and then press ENTER.

     

     

     

    Thanks,

     

    Harjit.

     

     

    Wednesday, November 28, 2007 9:23 PM
    Moderator

All replies

  • Hi,

     

    Thank you for contacting Microsoft Innovate On Office Advisory Services. 

     

    The following is the details of your request:

     

    [Support Request Description]:

    - You trying to set the Outlook Client's Free/Busy Publish option to 12 months . You are trying it by using a vbscript - HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook\Preferences\FBPublishRange.
    but it reverts back to default 2 months and when you manually update the same registry key it is saved ,you want work around with this.

     

    [Next Step]:

    - Please provide me the following information to troubleshoot the issue further.

    - What is the operating system (with SP level)

    - What is the version of Outlook (e.g. 2007, with SP level)


     

    Thanks,

     

    Uday

     

    Friday, October 12, 2007 10:31 PM
  • Windows XP Pro, sp2

    Outlook 2007, no sp specified...

     

    Thanks Uday..

    Monday, October 15, 2007 6:04 PM
  • Hi,

     

    I am researching on this issue with my colleague. We were wondering if you would like to use GPO to set the FREE/Busy settings in Outlook.

     

    Please let me know what is the purpose of setting the values from vbscript.

     

    Thanks,

     

    Harjit.

    Friday, October 19, 2007 8:52 PM
    Moderator
  • I would be very interested in setting this setting with GPO.  I do not find a GPO which correlates with this entry.  How would we  go about making this change via GPO?

     

    Thank you,

     

    HelpMeP (lease)

    Tuesday, November 20, 2007 8:27 PM
  • Hi,

     

    Here are the steps to Apply Free/busy publishing across an organization.

     

    Step 1  Download the office Administrative Template files link below

     

    http://www.microsoft.com/downloads/details.aspx?FamilyID=92d8519a-e143-4aee-8f7a-e4bbaeba13e7&DisplayLang=en -  2007 Office system Administrative Template files (ADM, ADMX, ADML) and Office Customization Tool version 2.0

     

    Step 2 extract files to a folder by double clicking on AdminTemplates.exe and following the prompts.

     

    Step 3  Click Start, point to Programs, point to Administrative Tools, and then click Active Directory Users and Computers.

     

    Step 4 Right-click domain name, and then click Properties., Click the Group Policy tab. In the Current Group Policy Object Links for domain name list, select Default Domain Policy.

    Note The Default Domain Policy Group Policy object is used here as an example. A new policy can also be created to apply the settings for all the users in the domain.

     

    Step 5 Click Edit, and then expand User Configuration in the left pane. Right-click Administrative Templates, and then click Add/Remove Templates.

    Click Add, and then go to the location the Admin templates.exe files were extracted and under \ADM\en-us

     

    Step 6 Click Outlk12.adm, click Open, and then click Close.

     

    Step 7 Expand Administrative Templates, and then expand Microsoft Office Outlook 2007. Expand Tools | Options, and then expand Preferences. Expand Calendar options, and then click Free/Busy Options. In the right pane, double-click Options. In the Options Properties dialog box, click Enabled. In the Months of Free/Busy information published list, select the value.

    Note If you do not want to change the default value for the Months of Free/Busy information published list, select the Prevent users from changing Months of Free/Busy information being published check box.

     

    Step 8 Click Apply, and then click OK.

     

    Step 9.Update the Group Policy settings. To update the Group Policy settings in Microsoft Windows Server 2003, follow these steps:

    a.

    Click Start, click Run, type cmd in the Open box, and then click OK.

    b.

    At the command prompt, type gpupdate /target:user /force, and then press ENTER.

    c.

    At the command prompt, type exit, and then press ENTER.

     

    To update the Group Policy settings in Microsoft Windows 2000 Server, follow these steps:

    a.

    Click Start, click Run, type cmd in the Open box, and then click OK.

    b.

    At the command prompt, type secedit /refresh user_policy /enforce, and then press ENTER.

    c.

    At the command prompt, type exit, and then press ENTER.

     

     

     

    Thanks,

     

    Harjit.

     

     

    Wednesday, November 28, 2007 9:23 PM
    Moderator
  • Thank you so much.  I appreciate the time it took you to write that response.

     

    HelpMeP (lease)

    Thursday, November 29, 2007 1:24 PM
  • Hi,

     

    Thanks for contacting "Innovate on Office" forum, but this is not the right place to post your request, as we provide support on advisory issues. Basically  we address "How-to" questions and this is a trouble shooting issue.  

    Depending upon your partner level, you have the following three options.

    - Purchase an incident pack. Please contact the main-stream support team of Outlook in Microsoft.

                            OR

    - Use one of the incidents available to you.

                                    OR

    - Post your query on the managed news group at http://msdn.microsoft.com/newsgroups/managed/

     

    Thanks,

     

    Harjit.

     

    Thursday, April 10, 2008 6:42 PM
    Moderator
  •  

    Yes, I would also like to know why the registry setting will not update the free/busy time in Outlook 2007 / Exchange but the reverse is true, Outlook 2007 will update the registry setting. I need to deploy this setting using a VB script, group policy is not an option.

    Friday, September 12, 2008 4:27 AM