Approval Workflows with Conditional Approvers

Question

In SharePoint Designer 2010, I have a workflow that has within it an Approval Process. The Approval is for a Supply Request and there is currently one tier that provides approval. What I want to do is add a condition within the Approval workflow so that if the Total Estimated Cost is >= $5,000.00, it should go to an additional tier of approval. I have a variable (var_TEC) that contains the Total Estimated Cost. Is there a straight forward method to accomplish this?

Also, how would I configure the Approval Process to ensure that one of the tiers has veto power over the other? In the past I have created Approval processes that end up more like a majority vote and I have not figured out how to make the final Tier’s approval choice that final verdict.

Thanks in advance for the assistance!

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Regards, Patrick

Answer 1

Hi Patrick,

Because we cannot add another Start Approval Process action within a Start Approval Process action no matter in edit single task or overall task, we can only create the workflow similar like this:

If var_TEC >= 500000,
Stat approval process to first level approvers and additional tier of approvers.
Else
Start approval process to first level approvers.

Or like this:

Start Approval Process to first level approvers,
If var_TEC >= 500000, Stat approval process to additional tier of approvers.

If you need the veto power over the other, please go to
“ Change the behavior of single task”, under “When a Task completes” and blow “If current task: Outcome equal to Approved”, add

If Current Task: Assigned To equals (ignoring case) high level approver’s account,
Set Variable: IsItemApproved to Yes
End Task Process,
Else Log … (leave the default action)

Sometimes, we can also modify the complete conditions in “Change the completion conditions for this task process” of the approval task, and replace the condition: If Task Process Results: Number of Approved equals Task Process: Completed Task Count to your condition.

Thanks & Regards,
Emir

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Emir Liu

TechNet Community Support

Answer 2

Hi Emir,

It looks like you nailed it. Thanks for the assist!

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Regards, Patrick